Senior Admin & HR Executive

About the role

We are seeking a talented and organised Senior Admin & HR Executive to join our team on a full-time basis in Petaling Jaya, Selangor. This is a pivotal position that bridges administrative operations and human resources functions, offering strategic importance to the organisation. In this role, you will be responsible for ensuring efficient office management whilst simultaneously supporting key HR initiatives that contribute to our company's growth and employee satisfaction. You will report directly to senior management and play a crucial role in maintaining organisational efficiency and fostering a positive workplace environment.

Key responsibilities

• 1. Office & Facilities Administration

  • Oversee full office administration, management of company vehicles (maintenance, road tax, and insurance renewals).
  • Manage company licenses, utility payments, and unit tenancy agreement renewals.
  • Coordinate with Company Secretary, legal counsel, and landlord representatives.
  • Handle general office procurement, supplies, vendor maintenance, and daily operations.

  2. Basic Accounting & Financial Support

  • Manage incoming and outgoing payments, acting as bank maker for transactions.
  • Maintain daily accounting records, petty cash management, and director claim reimbursements.
  • Liaise directly with outsourced accounting agents, auditors, and tax consultants for month-end/year-end closing.

  3. Human Resource & Payroll Operations

  • Process monthly staff salaries, allowances, and statutory contributions.
  • Manage recruitment pipelines, interview scheduling, offer letter generation, and onboarding.
  • Oversee employee leave tracking, personnel filing, and HR policy compliance.

What we're looking for

• Language Requirements: Fluency in Chinese, English, and Bahasa Malaysia  
  (spoken & written).

• Minimum 2–4 years of hands-on experience handling office admin, basic accounting support, and HR functions (experience in SME / Interior Design / Construction environments is an added advantage).

• Excellent organisational and time management skills with the ability to manage multiple priorities

• Outstanding communication skills, both written and verbal, with the ability to liaise effectively at all organisational levels

• Proficiency in Microsoft Office applications (Word, Excel, PowerPoint).

• Discretion and confidentiality in handling sensitive employee information

• A proactive and problem-solving mindset with strong attention to detail

• Ability to work independently and collaboratively within a team environment

• Diploma or Bachelor's degree in Business Administration, Human Resources or a related field is preferred

What we offer

At Piano Home Sdn Bhd, we are committed to creating a supportive and rewarding workplace. We offer competitive remuneration packages commensurate with experience and qualifications. Our employees enjoy a range of benefits including statutory benefits in accordance with Malaysian labour laws, a positive and inclusive workplace culture, and opportunities for professional development and career progression. We believe in recognising and rewarding the contributions of our team members, and we provide ongoing training and support to help you succeed in your role.