Senior Admin Assistant

Job Overview

We are seeking a highly organized and proactive Senior Admin Assistant to join our dynamic team. In this vital role, you will provide comprehensive administrative support to ensure smooth daily operations across various departments. Your energetic approach and attention to detail will help foster an efficient, welcoming environment while managing a wide range of clerical and office management tasks. This position offers an exciting opportunity for someone passionate about delivering exceptional customer service and streamlining administrative processes.

Duties

• Manage front desk responsibilities, including greeting visitors, answering multi-line phone systems, and maintaining professional phone etiquette.
• Coordinate and schedule appointments using Microsoft Outlook Calendar and Google Workspace tools, ensuring optimal time management for staff and executives.
• Perform data entry and bookkeeping tasks utilizing QuickBooks and other accounting software to maintain accurate financial records.
• Organize, file, and maintain physical and digital documents with precision, ensuring easy retrieval and compliance with record-keeping standards.
• Proofread correspondence, reports, and other documents to uphold high-quality communication standards.
• Assist with invoicing, billing, and payment processing through DocuSign and other electronic signature platforms.
• Support office operations by managing supplies inventory, overseeing filing systems, and maintaining a tidy front desk area to promote a professional environment.

Requirements

• Proven experience in office administration or clerical roles with strong organizational skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace applications.
• Experience with QuickBooks for bookkeeping and basic accounting functions.
• Excellent typing skills with high accuracy; familiarity with data entry procedures.
• Strong customer service skills coupled with professional phone etiquette on multi-line phone systems.
• Ability to handle multiple tasks efficiently while maintaining attention to detail in proofreading and document management.
• Office experience involving filing systems, front desk duties, and general administrative support is essential.
• Knowledge of office equipment such as multi-line phones, printers, scanners, and office software platforms like DocuSign is preferred.

Join us as a Senior Admin Assistant to play a key role in creating a productive workplace where your organizational talents shine! We value energetic professionals committed to excellence in administrative support who thrive in fast-paced environments.

Pay: $35.33 per hour

Benefits:

• Dental care
• Flexible schedule
• Life insurance
• Paid time off
• Vision care

Work Location: Hybrid remote in Saskatoon, SK S7K 2B2