Senior Admin Executive / Admin Executive

We are looking for a hands-on Senior Admin Executive/ Admin Executive to plan, manage and take ownership of daily admin operations covering facilities, maintenance, company properties, warehouse, logistics, company vehicles and operational support matters.

Responsibilities

• Take ownership of daily facilities, maintenance and workplace operational matters to ensure issues are followed through until completion.
• Plan, arrange and monitor maintenance schedules, repair works, servicing and workplace upkeep.
• Personally follow up with contractors, cleaners, security, building management, landlords, vendors and service providers to ensure timely action.
• Conduct site/facility checks when required and identify defects, safety concerns, repair needs and improvement areas.
• Manage company properties, tenancy matters, licenses, permits and renewal schedules.
• Handle warehouse administration, inventory records, stock movement and logistics arrangements.
• Arrange company vehicle servicing, repairs, road tax, insurance renewal and related records.
• Plan and monitor maintenance/service team manpower, work schedules, task assignments, attendance, overtime records, reports and documentation.
• Propose and support building enhancement, facility improvement and preventive maintenance initiatives.
• Maintain proper records for maintenance, tenancy, licenses, insurance, vendors, assets and inventory.
• Prepare reports, highlight operational issues and recommend practical improvements to admin workflows and SOPs.

Requirements

• Minimum SPM qualification. Diploma/Degree holders may also apply.
• 3–5 years’ experience in admin operations, facilities, maintenance coordination, property admin, warehouse/logistics or related operational roles.
• Must be hands-on, responsible, committed and willing to take ownership until tasks are completed.
• Able to plan, prioritize, follow up closely and solve operational issues independently.
• Able to conduct physical checks, attend to defects/maintenance issues and coordinate rectification works.
• Able to manage manpower planning, work scheduling, task assignment and maintenance/service records.
• Willing to work after office hours, weekends or public holidays when required for maintenance works, urgent rectification or operational needs.
• Good communication, coordination and vendor management skills.
• Computer literate and able to manage documentation, records and reports efficiently.
• Mature, proactive, detail-oriented and able to work under pressure