高级行政主管 Senior Admin Executive Admin Executive

Key Responsibilities

• Manage and maintain company assets, including office equipment, furniture, IT-related assets, vehicles and other company properties.

• Maintain accurate asset registers, records, tagging, stock movement and asset disposal documentation.

• Coordinate company licensing and permit applications/renewals with relevant government authorities and regulatory bodies.

• Monitor licence and permit expiry dates and ensure timely renewal to maintain regulatory compliance.

• Manage stationery and office supplies, including procurement, inventory control and distribution.

• Coordinate office facility maintenance, including electrical, air-conditioning, plumbing, cleaning, security and general repairs.

• Manage company hostels/accommodation, including room allocation, occupancy records, check-in/check-out, key management and employee accommodation arrangements. Monitor hostel occupancy and optimise accommodation utilisation and costs.

• Support company events and activities, including venue arrangement, catering, logistics, invitations, materials and on-site coordination.

• Provide administrative support for company meetings, management activities and internal functions.

• Maintain proper filing and documentation of administrative records, contracts, licences, quotations and service agreements.

• Assist with office relocation, renovation, setup and project/site administrative arrangements when required.

• Support project/site offices with administrative requirements where necessary.

• Perform other administrative and ad-hoc duties assigned by management.

Requirements

• Diploma or Degree in Business Administration, Management, or a related field.
• Minimum 5 years of relevant administrative experience, preferably in the construction, engineering or data centre industry.
• Familiar with company asset management, licensing/permit applications, office facilities and vendor management.
• Experience dealing with government authorities, contractors and external service providers will be an advantage.
• Strong organisational, coordination and documentation skills.
• Proficient in Microsoft Office, particularly Excel and Word.
• Good communication and interpersonal skills.
• Able to work independently, manage multiple tasks and meet deadlines.
• Mandarin proficiency is an added advantage for communication with overseas clients