Senior Admin Executive

We're The Branding People , a Malaysia-based digital marketing agency serving brands across Southeast Asia. We turn insights into strategy, strategy into creative work, and creative work into measurable impact .

As our campaigns and brand portfolios continue to scale across multiple markets, we're looking for a highly detail-oriented Senior Admin Executive to manage the financial and administrative backbone of our marketing operations . If you excel at ensuring advertising platforms stay funded, team access is securely managed, and monthly spend is accurately audited in a fast-paced environment — this is the perfect role for you.

What You'll Be Crafting

• Manage finance top-ups across multiple platforms and brands, monitoring balances to prevent ad delivery interruptions.
• Administer user access and permissions across marketing platforms and internal tools, handling onboarding, offboarding, and periodic access audits to ensure security compliance.
• Assist in processing marketing-related payments, including ad spend, vendor invoices, and platform subscriptions across multi-currency accounts (MYR & SGD).
• Coordinate with the Finance team on monthly marketing spend audits, reconciling ad platform spend against invoices and preparing spend reports.
• Liaise directly with vendors and platform representatives to resolve billing issues and payment discrepancies.
• Collaborate with the Analytics team to ensure internal tracking tools and platforms remain funded and fully operational.
• Support budget tracking and forecasting for marketing expenses.

Your Superpowers

• Diploma or Degree in Business Administration, Finance, Accounting, or a related field.
• Good command of English and Mandarin (spoken and written).
• 2–5 years of experience in administrative, finance operations, or marketing operations.
• Experience managing top-ups and payments on digital advertising platforms (Meta Business Suite, Google Ads, TikTok Ads) would be advantageous.
• Familiarity with multi-currency operations (MYR, SGD) and multi-brand ad account structures.
• Proficient in Excel and Google Workspace, with basic financial reconciliation or bookkeeping skills.
• Strong attention to detail, highly organized, and comfortable working within fast-moving, deadline-driven marketing cycles.
• Clear and confident communicator able to coordinate seamlessly across marketing, finance, and analytics teams.
• Responsible, proactive, and able to handle confidential financial data with the highest level of professionalism and discretion.

What You'll Get Here

• Upskilling That Actually Changes You Workshops, coaching, and exposure to brands across SEA with real learning and real growth.
• Lucrative Pay That Reflects Value Competitive salary packages designed to reward excellence, not just attendance.
• Health & Wellness Support Benefits that keep your mind sharp and your energy sustainable.
• People Who Want You to Win A driven team that collaborates, questions, builds — and celebrates progress.
• Plus More — Because We're Still Growing We refine, improve, and innovate constantly. You grow as we grow.