Senior Admin Executive

About the role

We are seeking a Senior Admin Executive to join Intrinseque Health in Melaka. This is a full-time position that plays a crucial operational role within our organisation. As Senior Admin Executive, you will be responsible for managing and coordinating administrative functions that directly support the efficiency and effectiveness of our business operations. This role is integral to ensuring our teams have the support and resources they need to deliver exceptional healthcare services.

What you'll be doing

• Overseeing daily administrative operations and coordinating with various departments to ensure smooth workflow
• Managing schedules, appointments, and meetings for senior management and key stakeholders
• Preparing and maintaining comprehensive administrative documentation, reports, and records
• Handling correspondence, managing emails, and ensuring timely communication across the organisation
• Coordinating office facilities, supplies, and vendor relationships to maintain an efficient workplace
• Supporting the recruitment and onboarding process for new staff members
• Managing databases and filing systems to ensure accurate information management
• Assisting with event coordination and special projects as required
• Providing guidance and mentoring to junior administrative staff
• Ensuring compliance with company policies and administrative procedures

What we're looking for

• Minimum 2+ years of administrative experience, with at least 2 years in a senior administrative or supervisory capacity
• Excellent organisational and time management skills with the ability to prioritise multiple tasks effectively
• Strong written and verbal communication abilities in English; proficiency in Malay is advantageous
• Proficiency in Microsoft Office Suite and other relevant administrative software
• Demonstrated ability to work independently and as part of a collaborative team
• Strong attention to detail and commitment to accuracy in all administrative tasks
• Professional demeanour and ability to maintain confidentiality
• Problem-solving skills and the ability to handle ad-hoc requests with flexibility
• Experience in the healthcare or administrative support sector is preferred
• Diploma or Degree in Business Administration, Office Management, or a related field is advantageous