Senior Admin Executive

Our client "Agitech Nexus Sdn Bhd" is seeking a Senior Admin Executive/Manager to join their team!   

Are you a detail-oriented and proactive administration professional who thrives in a fast-paced, hands-on environment? This is a genuine opportunity to take full ownership of group-level administration and manpower functions, with direct exposure to top management in a growing manufacturing group. Based in Muar, Johor, this role offers broad scope, real responsibility, and the chance to grow alongside an expanding organisation.
  
About Our Client

Agitech Nexus Sdn Bhd is a growing group of companies operating in the manufacturing sector, specialising in industrial machinery and spare parts. Known for their commitment to quality and operational excellence, they are expanding their team and looking for driven individuals who want to make a meaningful contribution at the group level.
  
What you'll be doing?

• Recruitment & Manpower Planning: Develop and execute recruitment plans across the group covering production workers, foreign workers, and office staff, ensuring headcount needs are met in a timely and compliant manner.
• Foreign Worker Management: Manage the end-to-end foreign worker permit process including quota applications, FWCMS submissions, calling visa processing, PLKS application and renewal, and direct liaison with the Immigration Department and recruitment agencies.
• Employee Administration: Maintain employee records, oversee attendance and leave administration, and provide accurate records to the Finance Department for payroll processing.
• HR Compliance & Employee Relations: Ensure full compliance with the Employment Act and labour regulations, and handle disciplinary matters, employee relations, and worker hostel/accommodation administration.
• Licensing & Statutory Compliance: Manage business license renewals including local council, premise, and signboard licenses, and coordinate SSM annual filings with the company secretary.
• Insurance Portfolio Management: Oversee the group's insurance portfolio covering fire, burglary, motor, workmen compensation, and foreign worker insurance (SKHPPA/FWCS).
• Vehicle Fleet Administration: Handle road tax and insurance renewals, Puspakom inspections, maintenance scheduling, and summons management for the company vehicle fleet.
• Facility & Office Administration: Manage utilities accounts (TNB, water, telecom/internet), maintenance contractors, security, housekeeping, and overall office and factory facility administration.
• Document Control & Correspondence: Maintain organised filing systems, manage tenancy and service agreements, and handle official correspondence across group companies.
• Government & External Liaison: Liaise with the company secretary, auditors, tax agents, bankers, and government departments including LHDN, Customs, Immigration, the Labour Department, and local councils.
• General Support: Manage office supplies, equipment, IT and telecom accounts, support purchasing administration, coordinate company events, meetings and travel arrangements, and handle ad-hoc assignments from management.

Who are they looking for?

• Administration Experience: A minimum of 3 years of administration experience is required, with preference given to those with a background in a manufacturing or industrial environment.
• Educational Qualification: A Diploma in Business Administration or equivalent qualification forms a solid foundation for this role.
• Language Proficiency: Proficiency in Mandarin, English, and Bahasa Malaysia (written and spoken) is essential, as the role involves regular communication with a diverse range of internal teams, government bodies, and external stakeholders across all three languages.
• Own Transport & Location: Possession of own transport and willingness to be based on-site in Muar, Johor is required for this role.
• Group-Level Admin Exposure: Prior experience managing group-level administration including business license renewals, group insurance portfolio management, vehicle fleet administration, and statutory compliance across multiple entities is a strong advantage.

Why should you consider this opportunity? Our client offers an attractive remuneration package and other benefits, such as:

• EPF, SOCSO, EIS
• Annual leave and medical benefits
• Performance bonus
• Direct exposure to top management in a fast-expanding group

How to apply

Ready to join this role? Click Apply now to submit your resume and share your availability and expected salary with us!
We encourage everyone who is passionate about office management to apply, regardless of their background or experience.
All information received will be kept strictly confidential and will be used only for employment-related purposes.
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