Senior Admin Executive

About the role

Provides administrative support to various functional areas of the company. Performs staff support activities needed for the development, implementation, communication and administration of the department.

Key responsibilities

• Reviews documents and reports for accuracy and completeness
• Communicates with customers, suppliers and employees as needed to complete work
• Performs diversified duties including filing, photocopying, document preparation (proofreading, letters, PowerPoint, etc.), faxing, sorting and delivering mail, ordering supplies
• Resolves reconciliation issues
• Creates, sends, tracks, records and saves department documents for auditing
• Updates and maintains electronic and hard copy records as required
• Answers incoming calls, coordinates messages, schedules appointments, and responds to callers
• Operates various office equipment including personal computer, copiers, printers
• May have specialized assignments in billing, customer service, mail room, human resources, sales, finance, accounting, marketing, fleet management

About you

• Minimum of eight years of related experience
• High School Diploma or equivalent
• Mastery knowledge of job practices and procedures
• Ability to work on highly complex problems requiring independent action and decision-making
• Ability to work under little or no guidance with broad objectives
• Significant creativity and ingenuity to recommend solutions to complex problems
• Ability to act as informal team lead and coach less experienced team members
• Frequent collaboration with management, external contacts and other teams