Senior Admin Executive

About the role

We are seeking a Senior Admin Executive to join ASTRAMAS MANAGEMENT in Subang Jaya, Selangor. This is a full-time position offering a unique opportunity to take on a strategic administrative role that directly supports the smooth operation of our organisation. As Senior Admin Executive, you will be responsible for managing complex administrative functions, coordinating between departments, and ensuring efficient office operations. This role is integral to maintaining our high standards of organisational excellence and supporting senior management in achieving company objectives.

What you'll be doing

• Maintaining and updating office records, databases, and filing systems to ensure accurate and efficient information management

• Providing excellent customer service to internal and external stakeholders

• Offering additional support to the team as needed to contribute to the overall success of the organisation

• Assist Director in daily coordination of business activities, meetings, and scheduling.

• Handle insurance claim documentation and follow up with clients or insurers.

• Manage client gift preparation for festive seasons and opening ceremonies.

• Coordinate travel, accommodation, and outstation arrangements.

• Source and compare quotations for major portfolio clients.

• Support ongoing IT system and digitalization projects.

• Manage event arrangements and client networking appointments.

• Prepare simple reports, follow up on tasks, and ensure deadlines are met.

• Assist in director other business operations and related documentation.

• Research and prepare government grant applications when eligible.

What we're looking for

1. Minimum 5 years of experience in an administrative or office support role, with at least 2 years in a senior capacity
2. Proven ability to manage multiple tasks simultaneously and prioritise effectively in a fast-paced environment
3. Excellent organisational and time management skills with strong attention to detail
4. Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with office management software
5. Strong written and verbal communication skills in English, with the ability to communicate professionally with all levels of staff
6. Demonstrated experience in coordinating meetings, events, and administrative projects
7. Ability to maintain confidentiality and handle sensitive information with discretion
8. Strong interpersonal skills and the ability to work collaboratively within a team environment
9. Leadership qualities and capability to mentor junior staff members
10. Flexibility and adaptability in responding to changing priorities and business needs
11. Knowledge of HR administration, financial processes, and company policies is advantageous

What we offer

At ASTRAMAS MANAGEMENT, we value our employees and are committed to creating a supportive and rewarding workplace. We offer competitive remuneration packages commensurate with experience and qualifications. Our employees benefit from a professional working environment with opportunities for career development and progression within the organisation. We provide a collaborative culture where your contributions are recognised and valued. Additionally, we offer ongoing training and professional development opportunities to enhance your skills and career prospects. We maintain a commitment to work-life balance and a supportive workplace where your well-being is prioritised.

About us

We are a leading provider of comprehensive general insurance & management services, serving a diverse range of clients in the General insurance industry. With a reputation for excellence and a team of dedicated professionals, we strive to deliver exceptional service and support to our clients while fostering a dynamic and collaborative work culture.

Apply now to join our talented team and be a part of our exciting journey!