Senior Admin Executive

Senior Admin Executive

Job Summary
We are looking for a proactive and organised Senior Admin Executive with relevant experience in the construction industry to manage the company’s general administration, assets, licensing, office facilities and administrative support. The role requires strong coordination skills and the ability to work independently while liaising with internal departments, government agencies, contractors and service providers.

Key Responsibilities

• Manage and maintain company assets, including office equipment, furniture, IT-related assets, vehicles and other company properties.

• Maintain accurate asset registers, records, tagging, stock movement and asset disposal documentation.

• Coordinate company licensing and permit applications/renewals with relevant government authorities and regulatory bodies.

• Monitor licence and permit expiry dates and ensure timely renewal to maintain regulatory compliance.

• Manage stationery and office supplies, including procurement, inventory control and distribution.

• Coordinate office facility maintenance, including electrical, air-conditioning, plumbing, cleaning, security and general repairs.

• Manage company hostels/accommodation, including room allocation, occupancy records, check-in/check-out, key management and employee accommodation arrangements. Monitor hostel occupancy and optimise accommodation utilisation and costs.

• Support company events and activities, including venue arrangement, catering, logistics, invitations, materials and on-site coordination.

• Provide administrative support for company meetings, management activities and internal functions.

• Maintain proper filing and documentation of administrative records, contracts, licences, quotations and service agreements.

• Assist with office relocation, renovation, setup and project/site administrative arrangements when required.

• Support project/site offices with administrative requirements where necessary.

• Perform other administrative and ad-hoc duties assigned by management.

Requirements

• Diploma or Degree in Business Administration, Management, or a related field.
• Minimum 5 years of relevant administrative experience, preferably in the construction, engineering or data centre industry.
• Familiar with company asset management, licensing/permit applications, office facilities and vendor management.
• Experience dealing with government authorities, contractors and external service providers will be an advantage.
• Strong organisational, coordination and documentation skills.
• Proficient in Microsoft Office, particularly Excel and Word.
• Good communication and interpersonal skills.
• Able to work independently, manage multiple tasks and meet deadlines.
• Mandarin proficiency is an added advantage for communication with China counterparts.