SENIOR ADMIN EXECUTIVE

• Plan, assign, and monitor the team's workload and priorities.
• Provide guidance, coaching, and support to team members.
• Monitor staff performance and ensure departmental SOPs are achieved.
• Conduct regular team meetings and follow up on outstanding issues.
• Promote teamwork, accountability, discipline, and good communication within the department.
• Develop, implement, and maintain effective administrative procedures and work processes.
• Ensure compliance with company policies, procedures, and approval requirements.
• Identify operational gaps and implement improvements to increase efficiency and reduce errors.
• Monitor documentation accuracy and ensure proper controls are in place.
• Maintain confidentiality of company, customer, supplier, pricing, and commercial information.
• Act as the key coordination point between Sales Administration, Purchasing, Sales, Store, Logistics, Finance, and Management.
• Prepare regular departmental reports, including sales administration, purchasing, outstanding orders, supplier matters, and other operational reports as required.
• Provide management with updates on significant issues, delays, purchasing concerns, and operational risks.
• Monitor and follow up on outstanding matters to ensure timely resolution.

Job Requirement:

• Preferable Languages: English, Mandarin and Bahasa Malaysia to effectively communicate with our diverse client base and stakeholders.
• Good knowledge of Microsoft Office, particularly Excel and Word.
• Experienced in SQL Accounting System, accounting, inventory, or sales order management systems is added advantage.
• Diploma or Bachelor's Degree in Business Administration, Management, Supply Chain, Purchasing, or a related field.
• Minimum 3–5 years of relevant experience in administration, sales administration, purchasing, or a similar supervisory role.
• Good communication and interpersonal skills.
• Able to work independently, manage multiple priorities, and meet deadlines.