Senior Admin Executive

Job Title: Admin Executive
Department: Administration
Location: JP Nagar 3rd Phase, Bangalore
Reports To: Admin Manager / HR & Admin Head

Job Summary

We are looking for a proactive and organized Admin Executive to manage day-to-day administrative operations, ensure smooth office functioning, and provide support to employees and management.

Key Responsibilities

• Manage office administration activities and maintain office records.
• Handle vendor coordination, procurement, and office supplies inventory.
• Coordinate housekeeping, security, and facility management services.
• Maintain attendance records and employee-related administrative documents.
• Arrange travel bookings, accommodation, and transportation for employees and guests.
• Manage courier services, incoming/outgoing mail, and office communication.
• Support meeting arrangements, conference room bookings, and event coordination.
• Monitor office maintenance and ensure workplace cleanliness and safety.
• Process bills, invoices, and expenses related to administration.
• Assist HR team with onboarding and employee engagement activities.
• Maintain asset registers and track office equipment.
• Coordinate with external agencies, landlords, and service providers.

Required Qualifications

• Bachelor's degree in Business Administration, Commerce, or any relevant field.
• 3 years of experience in Administration or Office Management.
• Proficiency in MS Office (Excel, Word, Outlook, PowerPoint).
• Good communication and interpersonal skills.
• Strong organizational and multitasking abilities.

Preferred Skills

• Vendor management
• Facility management
• Documentation and record keeping
• Cost control and budgeting
• Problem-solving and coordination skills

Working Hours

Monday to Friday (and alternative Saturdays working).

Keywords: Administration, Facility Management, Vendor Coordination, Office Management, Asset Management, Travel Management, Documentation, Procurement, Administrative Support.

Pay: ₹30,000.00 - ₹35,000.00 per month

Benefits:

• Food provided
• Health insurance
• Provident Fund

Work Location: In person