Senior Admin Executive | Admin Executive

About the role

F&V Marketing Supply is looking for a full-time Administrative Executive to join our growing team. The role provides efficient administrative support, coordinates company exhibitions and events, and manages export documentation and international logistics arrangements. This is an administrative and coordination role with no direct sales responsibilities.

Key responsibilities

• Manage daily administrative duties including data entry, document filing, and maintaining proper records
• Attend to customer enquiries, respond directly where appropriate, or channel them to the relevant department
• Provide administrative coordination to the sales, marketing, and supply chain teams, including order processing, stock coordination, and basic reporting
• Monitor office supplies, coordinate equipment usage, and support overall office administration
• Assist in coordinating company activities, meetings and exhibitions
• Support the preparation and on-site administration of company exhibitions, including weekend participation when required
• Coordinate international freight and transport arrangements with freight forwarders and service providers, including shipment bookings and container requirements
• Prepare, check, and submit export and shipping documents, including commercial invoices, packing lists, shipping instructions, certificates of origin, and other documents required for customs clearance
• Track shipment schedules and follow up with internal teams, freight forwarders, and transport providers to ensure cargo and documents are ready on time
• Support the team with general administrative and ad-hoc tasks as assigned

About you

• Minimum 2 years of experience in administration, coordination, or office support roles
• Fresh graduates are welcome to apply
• Well-organized with good attention to detail and accuracy
• Strong communication and interpersonal skills
• Familiar with Microsoft Office applications such as Word, Excel, and PowerPoint
• Able to work independently while also collaborating effectively within a team
• Positive attitude, responsible, and eager to learn and grow
• Experience or familiarity with export documentation, freight coordination, or international logistics is an advantage
• Willing and able to support company exhibitions, including weekend assignments when required
• Able to work under minimum supervision