Senior Admin Specialist

About the role

The Senior Admin Specialist is responsible for independently managing and coordinating the company's daily general administration, office and facilities management, logistics arrangements, customer and visitor coordination, company events, employee engagement activities, dormitory and accommodation management, vendor services, and administrative support for Top Management. The role is expected to implement and comply with Corporate HQ Administration SOPs, policies and guidelines while ensuring operational efficiency, cost control, timely vendor payment coordination, professional service standards and proper documentation.

Key responsibilities

Implement and comply with Corporate HQ Administration SOPs, policies, procedures and reporting requirements

Independently manage daily office administration/management, facilities, stationery, office supplies, uniforms, pantry supplies and other general administrative matters

Coordinate office maintenance, repairs, cleaning services, access arrangements and workplace facilities to maintain a safe, clean and efficient working environment

Manage administrative records, documentation, filing systems and reports accurately and systematically

Coordinate daily operational logistics, including transportation, deliveries, collections, shipment arrangements and related operational support

Coordinate customer visits, business meetings, site access, meeting facilities, refreshments and other related arrangements

Independently plan, organise and coordinate company events, festive celebrations, employee activities, corporate visits and other internal or external functions

Provide reliable administrative and coordination support to Top Management, ensuring assigned matters are handled accurately, professionally and on time

Source and coordinate vendors and service providers for administration, facilities, logistics, events, dormitories, cleaning and other assigned operational needs

Coordinate company-arranged dormitory and accommodation matters for employees, including room allocation, occupancy records, check-in and check-out arrangements

Requirements:
Diploma or equivalent qualification in Business Administration, Office Management, Facilities Management, Logistics or a related discipline

Preferably 3–5 years of relevant experience in administration, office or facilities management, logistics coordination, customer service, executive support or a similar operational role

Demonstrated ability to work independently, take initiative, exercise sound judgement and follow through on assigned responsibilities without constant supervision

Strong organizational, coordination, problem-solving and time-management skills, with the ability to manage multiple priorities

Good written and verbal communication skills and a professional service mindset when dealing with internal and external stakeholders

Proficient in Microsoft Office and comfortable preparing reports, presentations, meeting materials and administrative tracking records

Able to handle confidential information responsibly and maintain a high level of discretion

Willing to work at East Region/Changi North Crescent

Your Trusted Partner in Semiconductor Innovations

What We Do

At NOVA-TECH, we understand the complex technology challenges faced by semiconductor customers and we aim to work collaboratively alongside with our customers to bring innovative products to market. Our innovative solutions – Engineering Design, Manufacturing and Supply Chain, all processes tightly controlled to build the confidence and reliability of our customers. With a global customer base, an experienced team and at-scale manufacturing facilities, we are creating an impact with our customers.