Senior Administration

About the role

This is a strategic position that plays a crucial role in ensuring the smooth and efficient operation of our office facilities and administrative functions. As Senior Administration, you will be responsible for overseeing day-to-day administrative operations, managing office resources, and providing essential support to senior management and teams across the organisation. Your leadership and organisational expertise will be instrumental in maintaining the high standards of professionalism and efficiency that define our workplace.

Key responsibilities

• Manage and oversee day-to-day office operations, including scheduling, facilities coordination, and resource allocation
• Supervise and coordinate administrative staff, providing guidance, training and performance management as required
• Maintain comprehensive office filing systems, databases and documentation in accordance with company policies and legal requirements
• Coordinate office maintenance, vendor relationships, and facilities management to ensure a professional work environment
• Prepare and process administrative documentation, correspondence, reports and presentations for senior management
• Manage office supplies inventory, procurement and budgeting to optimise operational efficiency and cost-effectiveness
• Organise and coordinate meetings, conferences, events and travel arrangements for staff and external stakeholders
• Ensure compliance with company policies, procedures and relevant regulations across all administrative functions
• Provide high-quality administrative and secretarial support to executives and department heads
• Develop and implement administrative processes and systems to enhance productivity and streamline operations

What we're looking for

• Minimum 2+ years of professional administrative experience.
• Proven experience in office management and overseeing administrative operations within a professional organisation
• Strong leadership and team management capabilities, with the ability to supervise, motivate and develop administrative staff
• Exceptional organisational skills with demonstrated ability to prioritise multiple tasks and manage competing deadlines effectively
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office management software
• Excellent written and verbal communication skills in English; additional language skills are advantageous
• Professional telephone etiquette and strong customer service orientation when dealing with internal and external stakeholders
• Meticulous attention to detail and commitment to accuracy in all administrative documentation and record-keeping
• Ability to work independently and take initiative whilst maintaining strong collaborative relationships with colleagues
• Knowledge of office management best practices, compliance requirements and health and safety standards
• Experience in budget management and vendor coordination is preferred