Senior Administration Executive

Role & responsibilities

1. Administrative Support:

Provide support in managing administrative processes to ensure efficient office operations.

2. Facility Assistance:

Support facility management tasks, including office maintenance, security, and ensuring a comfortable work environment.

Assist in coordinating facility-related projects and tasks.

3. Logistics arrangement:

Travel (air and ground), ticketing and accommodation.

4. Team Collaboration:

Collaborate with the General Administration team to ensure office and facility-related tasks are effectively managed. Work alongside colleagues to enhance the organization's administrative efficiency.

5. Event Participation:

Participate in planning and coordinating company events and meetings. Assist in event preparations and ensure they run smoothly.

6. Vendor Interaction:

Interact with vendors and service providers under the guidance of the team. Assist in maintaining positive relationships with external vendors.

7. Safety Awareness:

Promote safety awareness and follow safety guidelines in the workplace. Report any safety concerns or incidents to the relevant authorities.

8. Documentation:

Assist in maintaining accurate and up-to-date records related to administrative tasks and facility management. Processing of the invoices on a weekly basis on software.

9. Efficiency Support:

Identify opportunities for process improvements and contribute to enhancing the department's efficiency.

10. Communication:

Maintain open and effective communication with team members, colleagues, and external parties.

11. Reporting:

Provide regular updates on tasks and activities to the General Administration team and senior management. Generating reports monthly reports and as per requirement.

Preferred candidate profile

Min. of 6-8 years of relevant experience in office administration

Knowledge of administrative tasks and procedures.

Understanding of basic facility management concepts.