Senior Administrative Assistant

Departmental support for Institutional Effectiveness (IE)

Prepares correspondences, memoranda meeting agendas and minutes

Compose routine letters

Support departmental projects and programs

Process work order requests

Schedule meetings for IE conference room, oversee daily operations and coordinate department activities

Process monthly invoices for payment

Process visa allocations

Manage department budget

Process requisitions and Purchase Orders through Jenzabar

Order office supplies

Process Temporary Employment forms (TEA) for PT employees

Maintain and file pertinent documents

Prepare documents and other communication with accuracy and professionalism

Implement and refine administrative systems, procedures and policies, to enhance operational efficiency

Manage comprehensive scheduling for the Vice President (VP), including meetings, appointments and travel arrangements

Support the VP in the preparation and presentation of reports and strategic documents

Approve Expense Reports for Assistant Vice Present of IR and for the Associate VP of IT

Perform any additional duties within the scope of this position

Proven administrative or assistant experience

Knowledge of office management systems and procedures

Excellent time management skills and ability to multi-task and prioritize work

Attention to detail and problem-solving skills

Excellent written and verbal communication skills

Strong organizational and planning skills

At least 5 years of experience in the field or in a related area

Degree in business administration (desirable).

Certificate in business administration or related (essential)