Senior Administrative Assistant

Senior Administrative Assistant

Contract -Hybrid

Palo Alto, CA

$35-$45 Per Hour

Excellent Opportunity with a Top Bay Area Company!!

Option 1 Staffing is seeking a highly capable Senior Admin to assist by supporting three programs and their directors. The right candidate will be able to work independently, anticipate needs and keep program activities organized and on schedule.

Key Responsibilities

• Respond to inquiries, assess needs, and take appropriate action.
• Coordinate conferences, seminars, and events, including vendor recommendations, materials preparation and distribution, logistics, and communication with internal and external partners.
• Draft routine communications and prepare, format, and distribute presentations, course handouts, grant proposals, event materials, complex reports, brochures, and displays.
• Manage multiple calendars; resolve any scheduling conflicts.
• Arrange travel - both domestic and international
• Process and track financial transactions, researching and resolving discrepancies as needed.
• Maintain office supplies and equipment, obtain vendor quotes, and coordinate office moves.
• As needed, serve as the contact for facilities, maintenance, and health and safety concerns.
• Update and maintain website content.
• Provide HR support, such as timecard processing and I-9 documentation, as needed.
• As needed, guide and train workers by scheduling and prioritizing assignments, setting deadlines, and reviewing work for quality and timeliness.

Qualifications

• Minimum 3 years of administrative experience
• Proficient computer skills and demonstrated experience with office software and email applications.
• Previous support of multiple director-level managers.
• Event planning/execution knowledge.
• Strong follow-through and completion of routine tasks.
• Strong organizational skills and attention to detail.
• Strong verbal and written communication skills.
• Excellent customer service and interpersonal skills.
• Ability to prioritize and multitask.

If you are organized and professional and work well in a fast-paced, collaborative environment, we want to speak with you!

Option 1 Staffing is an award-winning, recognized leader in staffing and recruiting. We specialize in placing the highest caliber of Non-Clinical Healthcare, Information Technology, Supply Chain, Administrative, and Accounting/Finance professionals in contract and direct-hire opportunities across the nation.