Senior Administrator

Hiring: Sr. Executive – Administration

Location: Hyderabad
Work Mode: Hybrid
Experience: 5+ years in administration, corporate travel, travel desk or corporate services
Working Days: Monday to Friday (5 Days a Week)
Working Hours: 10:00 AM to 07:30 PM
Education Qualification: Bachelor's degree in Business Administration, Commerce, Hospitality, Travel & Tourism, or a related field (preferred)
Department: HR & Administration

IMMEDIATE JOINERS ONLY – PRIORITY HIRING

Job Summary & Purpose

Provide centralized back-office administration support from Hyderabad, primarily managing corporate travel and accommodation while coordinating office-supply procurement and vendors for UAE operations.

Key Responsibilities

Travel & Accommodation

• Manage end-to-end air-ticket bookings for business travel, joining, annual leave, repatriation and emergency travel.
• Coordinate with travel desks and agencies, compare options, book within policy and budget, and issue itineraries and e-tickets on time.
• Arrange hotels, ground transportation and visa support for employees travelling on business.
• Negotiate corporate hotel rates, maintain a preferred-hotel list and ensure compliance with approval matrices.
• Validate travel requests against policy, obtain approvals, and coordinate expense submissions and reimbursements with employees and Finance.

Procurement & Vendor Administration

• Coordinate remotely with on-site teams and vendors for office supplies, consumables and recurring procurement requirements.
• Float RFQs, compare quotations, raise purchase requisitions or POs, and track delivery to UAE locations.
• Maintain the vendor master, contract repository and renewal tracker; monitor SLAs and escalate performance issues.
• Verify invoices against POs and approvals, coordinate timely payment processing, and resolve discrepancies.

Management Support, MIS & Compliance

• Provide administrative support including meeting scheduling, minutes circulation, calendar coordination, records and correspondence.
• Prepare monthly MIS covering travel spend, vendor spend and supply consumption; highlight budget variances and savings opportunities.
• Maintain accurate, confidential and audit-ready documentation and support internal and external audits.

Professional Certifications

• IATA or another relevant travel-industry certification is an advantage.

Skills & Abilities

• Strong proficiency in MS Office, particularly Excel, Word, PowerPoint and Outlook.
• Working knowledge of GDS, online travel-booking tools and corporate travel platforms is preferred.
• Familiarity with ERP purchase-requisition and purchase-order workflows.
• Basic reporting and data visualization using Excel or Power BI.
• Strong organization, multitasking, communication, discretion and customer-service orientation.
• Ability to work independently in an offshore setup and collaborate across time zones with UAE teams.

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Pay: ₹441,258.10 - ₹800,000.00 per year

Benefits:

• Provident Fund

Ability to commute/relocate:

• Hyderabad, Telangana (Hyderabad District): Reliably commute or planning to relocate before starting work (Preferred)

Application Question(s):

• Are you join immediately within 7 days notice ?
• Current CTC
• Expected CTC

Work Location: In person