Senior Administrator

Chelmsford - Permanent - Full Time

Background As a Senior Administrator you will be responsible for providing comprehensive administrative, reception, and contract support to ensure the smooth day-to-day running of the office and project operations. This role supports internal teams, site operations, and management while maintaining high standards of organisation, compliance, and communication.

This is a split role supporting two companies within the R G Carter Group: R G Carter Southern Ltd and Fyre Solutions Ltd.

Salary

• Competitive

Key Responsibilities

• For R G Carter Southern Ltd
• Answer and manage incoming calls professionally
• Greet and assist visitors
• Prepare refreshments for meetings, including senior management and external stakeholders
• Book meeting rooms and coordinate meeting logistics
• Conduct routine office health & safety checks, including fire alarms and safety equipment
• Set up new projects on internal systems
• Prepare site documentation including H&S packs, folders, and site materials
• Manage and monitor project email inboxes
• Upload and file project documentation within systems
• Oversee drawing management (electronic and hard copies)
• Maintain and update document registers
• Issue weekly attestations communications
• Support pre-contract and end-of-contract review administration
• Visit sites when required to provide administrative support
• Archive project documentation and manage site returns
• Procure general office and project maintenance supplies
• Maintain H&S noticeboards
• Manage office supply ordering
• Process office-related purchases
• For Fyre Solutions Ltd
• Administering project accounting system from receipt of instruction to final invoice payment
• Assist in obtaining supplier and sub-contractor quotations
• Raise supplier and sub-contract orders as directed by the team
• Assist in collating, consolidation, issuing and tracking of technical submissions
• Assist in producing and administering procurement schedules and order request forms
• Management of incoming and outgoing documents and maintaining the filing structure
• Department client debtor management
• Document control for all drawings, specifications, reports, quotations, memorandums, letters, electronic mail and the like
• Assist in producing, populating and updating programme of works using Asta power project

Key Skills & Knowledge

• Strong organisational and administrative skills
• Excellent communication and interpersonal abilities
• Ability to manage multiple tasks and prioritise workload effectively, working under pressure
• Attention to detail and accuracy in documentation
• Proficiency in Microsoft Office and internal systems
• Ability to work independently and as part of a team
• Ideally worked within the construction industry