Senior Administrator

Horotiu, Part Time, Admin/Office
Please Quote Reference Number 18997
**- 20 hours per week, Monday to Friday - flexible hours

• Xero experience essential
• Take ownership of a varied office management role**

Are you an experienced administrator who enjoys keeping things organised, taking initiative and making sure everything runs smoothly?

Waikato Post Ramming is looking for a capable and confident Office Manager to take ownership of our day-to-day administration and help keep our busy operation running efficiently.

This is a varied, hands-on role suited to someone who can work independently, stay on top of multiple tasks and isn't afraid to follow people up to get things done!

Key responsibilities will include:

• Managing job administration, setting up new projects, allocating job numbers and maintaining accurate records
• Processing supplier invoices in Xero, reconciling statements and preparing batch payments
• Checking timesheets and project details for payroll
• Maintaining supplier and customer records in Xero
• Ordering PPE, stationery and office supplies
• Coordinating vehicle servicing, registrations and Road User Charges
• Managing equipment testing, calibration schedules and expiry dates
• Maintaining supplier information, insurance records and compliance documentation
• Booking accommodation and coordinating employee training
• Keeping employee qualifications and Certificates of Competency up to date
• Managing day-to-day health and safety administration using Star Safety

To be successful in this role, you'll need:

• Proven experience using Xero, Microsoft Excel and Word
• Strong organisational skills and excellent attention to detail
• The ability to work independently and manage competing priorities
• Confidence to follow up with staff and management to ensure deadlines are met
• Excellent written and verbal English communication skills
• A proactive, practical approach and willingness to take ownership of your work
• Experience with payroll, accounts administration and health and safety systems would be advantageous

Hours of work:

This is a part-time position of 20 hours per week, with availability across Monday to Friday essential. We can offer flexibility around working hours to suit the right person.

If you're a reliable, self-motivated administrator who enjoys variety and has the confidence to keep a busy team organised, we'd love to hear from you.

Applicants must have the legal right to work in New Zealand.

APPLY NOW with your CV and cover letter.