Senior Assistant Business Development Coordinator

Industry: Pipe Maintenance / Mechanical & Engineering Services
Department: Business Development
Reports To: Business Development Manager

Job Summary

The Senior Assistant Business Development Coordinator supports the Business Development team in identifying business opportunities, coordinating client requirements, preparing quotations and tenders, and maintaining strong customer relationships within the industrial maintenance and construction sectors. By providing rigorous analytical oversight and professional administrative support, the coordinator ensures the seamless execution of organizational business operations and cross-departmental alignment.

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Key Responsibilities

Business Development Support

·       Coordinate meetings, site visits, and client discussions with internal departments.

·       Follow up on customer enquiries, quotations, and service requirements.

Tender & Quotation Coordination

·       Prepare and submit quotations inclusive SDM/Project, proposals, and tender documents.

·       Ensure all quotations inclusive SDM/Project submitted for approval include a comprehensive analysis of situation, assumptions, cost structures, changes from previous versions, and key assumptions

·       Coordinate with Operations, Procurement, and Engineering departments for pricing and technical requirements.

·       Monitor tender schedules and ensure timely submission of documents.

·       Maintain proper records of quotations, contracts, and business correspondence.

Project & Client Coordination

·       Support project teams in administrative and documentation matters.

·       Ensure all client requirements and deadlines are properly communicated internally.

Documentation & Reporting

·       Prepare business reports, sales updates, and monthly performance summaries. Daily work report.

·       Maintain customer databases, contracts, and project records.

·       Ensure proper filing of ISO, safety, and project-related documentation.

·       Support management in preparing presentations and business review materials.

·       Invoice, Job notification, Cert of completion, Update quotation list with PO daily.

Administrative Support

·       Handle general coordination duties for the Business Development department.

·       Assist in arranging training, site passes, and onboarding requirements for projects.

·       Coordinate with subcontractors and suppliers when required.

·       Perform any other duties assigned by management.

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Requirements

·       Diploma or Degree in Business Administration, Engineering, Marketing, or related field.

·       Minimum 3–5 years of experience in business development coordination, project coordination, or administration within the pipe maintenance, engineering, construction, or oil & gas industry.

·       Knowledge of piping maintenance, shutdown/turnaround works, or industrial maintenance services will be an advantage.

·       Familiar with tender preparation and project documentation.

·       Proficient in Microsoft Office applications.

·       Good communication, coordination, and interpersonal skills.

·       Able to work independently and under tight deadlines.

·       Execute ad-hoc tasks as required by business needs.

·       Availability for overtime/weekend work for urgent jobs.

·       Maintain professional conduct and adhere to departmental protocols and management directives.

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Preferred Skills

·       Strong organizational and multitasking abilities.

·       Good understanding of industrial safety and site coordination requirements.

·       Ability to communicate effectively with clients, site personnel, and management.

·       Experience working with multinational industrial clients is an added advantage.