Senior Assistant

Responsible for coordinating vessel provisioning activities for an assigned fleet segment, ensuring timely procurement, economical sourcing, vendor coordination, order processing and uninterrupted supply of provisions while maintaining operational records and service quality standards.

ROLES ACCOUNTABILITIES:

1. Process vessel provision requisitions within agreed timelines.

2. Coordinate with vessels, vendors and agents for supply arrangements and order execution.

3. Obtain, analyse and compare quotations to ensure commercial competitiveness.

4. Negotiate pricing and service terms while maintaining approved quality standards.

5. Monitor RFQs, purchase orders, confirmations and supply status until completion.

6. Ensure compliance with procurement procedures and minimum supply lead times.

7. Maintain and update DAS, vessel trading patterns and operational databases.

8. Maintain procurement records and correspondence for audit and operational purposes.

9. Coordinate resolution of supply discrepancies, complaints and service issues.

10. Support invoice processing and timely resolution of invoice-related queries.

Requirements

KEY SKILLS AND CAPABILITIES:
Technical Skills

• Procurement & Supply Coordination
• RFQ & Cost Analysis
• Purchase Order Management
• MS Excel & Data Management
• Invoice Tracking & Reporting

Professional Skills

• Communication
• Negotiation
• Analytical Thinking
• Attention to Detail
• Time Management
• Problem Solving

PROFESSIONAL EXPERIENCE AND EDUCATION:

Education: Graduate, preferably in Hotel Management or Hospitality Management.

Experience: 4-5 years of experience in shore-based catering management, procurement, supply chain or victualling operations.

Business Knowledge: Vendor management, procurement processes, commercial negotiations and advanced MS Excel proficiency

Benefits

About Anglo-Eastern

Anglo-Eastern is a global leader in independent ship management services. The Group manages over 700 vessels under full technical management, supports around 500 additional ships under crew management, and has overseen more than 1,000 newbuildings and conversions through its newbuilding supervision and project management divisions.

Headquartered in Hong Kong, Anglo-Eastern operates through a network of 30 offices across Asia, Europe, and the Americas, including wholly owned maritime training facilities. Our strength lies in our people: over 39,000 seafarers and 2,350 shore-based employees who work together to support clients across ship types while building trust, driving performance, and shaping a better maritime future.

Why join Anglo-Eastern?

• Join a globally respected company with a strong maritime heritage of over 50 years
• Work in an environment anchored in integrity, trust, and long-term relationships
• Access continuous learning and structured career development across a truly global network
• Be part of a team committed to delivering excellence and shaping a better maritime future

Join us today!