Senior Associate IT Procurement

Role & responsibilities

Procurement Ops

• Review and do the due diligence of procurement request (PR)
• Collaborate with project managers (user team) to ensure clarity on the terms of engagement and get complete scope & requirement clarity
• Drive RFPs/ enquiries for seeking quotation.
• Handling conducting of Pre-bid meetings and related preparations
• Drive validation of offers from bidders, including eligibility check and technical evaluation compliance,
• Drive commercial evaluation and ensure appropriate price benchmarking and facilitate the price discovery through the process of PDC or RA
• Ensure comprehensive financial sanctions and documentation
• Ensure Pre-PO audit closure wherever applicable
• Drive the contract closure with legal and other teams and help conclude the contract independently.
• Drive closure with legal department on T&Cs
• Ensure final PO in compliance with policy and approved terms and conditions, any deviations to standard T&Cs are appropriately captured

Quality assurance

• Compliance with IT Procurement policies and guidelines
• Addressing audit queries related to procurements handled No open audit queries
• Drive timely closure of PDC agenda clearance
• Monthly tracking & reporting of any process deviation/ violations

TAT

• Ensuring no PRs with value below 50 lacs is open for more than 20 days
• Ensuring no PRs with value between 50 lacs to 1 Cr is open for more than 30 days
• Ensuring no PRs with value above 1 Cr is open for more than 45 days

MIS and reporting

• Weekly pendency report to be shared with concerned internal stakeholders with likely date of release
• Weekly tracker for follow up with vendors on POs pending for release

Stakeholder management

• Acting as a single point of contact for vendors and ensuring no escalation
• Acting as a business partner for user department and support with the regular update to them