Senior Contract Manager

Key Responsibilities

1. Prequalification Management

• Manage company's prequalification and registration process with clients, consultants, government departments, developers, and other project owners to qualify the company for upcoming construction opportunities.
• Identify and monitor prequalification opportunities relevant to the company's business, project capabilities, and areas of specialization.
• Review prequalification notices, eligibility criteria, scope of work, qualification requirements and submission deadlines.
• Coordinate the preparation and timely submission of prequalification applications, EOI responses, company profiles, capability statements, and supporting documents.
• Compile and maintain required information relating to the company's technical experience, completed projects, financial capacity, organizational structure, manpower, equipment, resources, certifications, and other qualification requirements.
• Coordinate with Engineering, Finance, HR, Procurement, Planning, and Project teams to obtain and validate information required for prequalification submissions.
• Ensure that company credentials, project experience, financial information, equipment details, staff profiles, and supporting documents are current, accurate, and readily available for bidding and prequalification purposes.
• Prepare prequalification checklists and compliance matrices to ensure that all client/consultant requirements are addressed before submission.
• Maintain a centralized Prequalification and Registration Database covering clients, project owners, registration status, eligibility, expiry dates, submission history, and upcoming opportunities.
• Track the status of submitted prequalification applications and coordinate clarifications, additional information, and follow-up correspondence with clients/consultants.
• Maintain a database of approved/prequalified clients, project owners, consultants, subcontractors, suppliers, and specialist contractors relevant to the company's business.
• Coordinate the prequalification of subcontractors, suppliers, and specialist contractors required for project execution and tender submissions.
• Evaluate prospective subcontractors/suppliers based on technical capability, relevant experience, financial capacity, manpower, equipment, resources, and past project performance.
• Prepare prequalification evaluation reports and recommendations for management approval where subcontractor or supplier prequalification is required.
• Continuously update the company's technical and commercial credentials to strengthen its eligibility and readiness for future bidding opportunities.

2. Bidding & Tender Management

• Coordinate and manage the company's EOI, RFQ, RFP, and tendering activities for construction and related works.
• Review tender documents, including scope of work, drawings, specifications, BOQs, conditions of contract, and employer requirements.
• Coordinate with Estimation, Planning, Engineering, Procurement, and Project teams to ensure complete and accurate tender submissions.
• Identify suitable subcontractors and specialist contractors for pricing and execution of subcontracted works during the tender stage.
• Obtain, review, and compare subcontractor quotations and incorporate commercially competitive and technically compliant rates into tender pricing.
• Prepare and maintain tender queries, clarifications, deviations, exclusions, and assumptions for management review.
• Coordinate pre-bid meetings, site visits, bidder queries, and tender clarifications with clients/consultants and prospective subcontractors.
• Support preparation of technical and commercial bid evaluations, tender comparison statements, and management recommendations.
• Maintain confidentiality and proper control of tender prices, commercial information, and bid documentation.

3. Contract Administration

• Draft, review, negotiate, and administer main contracts, subcontract agreements, purchase/service contracts, and other project-related agreements.
• Maintain an updated Contract Register covering contracts, subcontracts, amendments, extensions, securities, and contractual milestones.
• Ensure contracts clearly define scope, BOQ/rates, specifications, deliverables, timelines, payment terms, retention, securities, warranties, liquidated damages, variations, claims, and termination provisions.
• Administer subcontracts and monitor subcontractor compliance with contractual obligations, approved scope, programme, quality requirements, and deliverables.
• Review and process variations, additional works, rate revisions, extensions of time, claims, and other contractual changes in coordination with relevant departments.
• Monitor subcontractor performance and coordinate with Project/Planning/Engineering teams regarding delays, non-performance, quality issues, and contractual defaults.
• Maintain proper records of contract correspondence, agreements, amendments, guarantees, securities, claims, variations, and close-out documentation.
• Coordinate with Finance regarding subcontractor payments, retention, advances, deductions, recoveries, and contractual financial obligations.
• Support resolution of contractual disputes and subcontractor claims and ensure appropriate documentation of decisions and correspondence.
• Coordinate contract and subcontract close-out, including final measurements, final accounts, release of securities, completion documentation, and outstanding claims.

4. Commercial Negotiation

• Lead negotiations with clients, subcontractors, suppliers, and service providers on rates, scope, terms, conditions, payment terms, and other commercial matters.
• Negotiate subcontractor rates and commercial terms based on approved scope, BOQ, market rates, project requirements, and budget.
• Evaluate subcontractor quotations and identify commercial deviations, exclusions, qualifications, and cost implications.
• Negotiate rates for civil works, specialist works, equipment/machinery hiring, materials, and other project requirements.
• Review rate analysis, BOQ pricing, and cost comparisons to support commercially sound contract and subcontract awards.
• Identify opportunities for cost optimization, value improvement, and reduction of contractual/commercial risks.
• Ensure negotiated terms with subcontractors are appropriately aligned with the company's main contract obligations and project requirements.
• Assist management in evaluating the commercial impact of contractual decisions, variations, claims, and subcontractor proposals.

Requirements

• BE / B.Tech (Civil)
• Minimum 15 years of relevant experience with well-known construction companies
• Strong understanding of construction contracts, tendering procedures, bidding processes, and prequalification requirements.
• Strong negotiation and communication skills.
• Proficiency in MS Office, particularly Excel, Word, and PowerPoint.

Work Location: In person