Senior Contract Support Assistant

Senior Contract Support Assistant

Location: Remote
Schedule: Full-Time, Monday–Friday
Employment Type: Temporary Contract Assignment
Duration: Approximately 6 months, with potential extension up to 12 months
Experience Level: Mid-Level

Position Overview

A large public-sector organization is seeking a Senior Contract Support Assistant to support its contracts, procurement, and operations functions. This position will provide administrative and contract support throughout the procurement lifecycle, with a particular focus on purchase orders, invoices, change orders, documentation, and financial system transactions.

The ideal candidate is highly organized, detail-oriented, comfortable working within complex financial and administrative systems, and capable of independently managing multiple priorities while supporting project managers and internal stakeholders.

Key Responsibilities

• Enter requisitions into financial systems to generate purchase orders and support timely procurement activities.
• Review and process change order requests for accuracy, completeness, proper documentation, and procurement compliance.
• Review and process invoices for payment, including verification of coding, contract alignment, and required approvals.
• Proofread scopes of work, independent cost estimates, change orders, and related procurement documents for clarity, accuracy, and completeness.
• Review procurement and compliance documentation and follow up with project managers regarding missing information or necessary corrections.
• Assist project managers with pre-procurement and post-award activities.
• Troubleshoot routine procurement, contract, and administrative issues and respond to process-related requests.
• Prepare vendor invoice reports and provide updates during vendor meetings.
• Prepare and submit account code requests.
• Generate purchase order summary reports for leadership.
• Provide status updates regarding vendor invoice inquiries.
• Maintain accurate administrative, procurement, contract, and financial records.
• Conduct research and assist with preparing reports, correspondence, recommendations, and technical documentation.
• Maintain organized electronic filing and documentation systems.
• Provide responsive customer service to internal stakeholders, vendors, and external partners.

Required Qualifications

• Previous experience supporting contracts, procurement, purchasing, finance, or related administrative functions.
• Strong data-entry skills with experience navigating financial, procurement, or other complex business systems.
• Foundational contract administration experience, including exposure to:
  • Scopes of work
  • Purchase orders and requisitions
  • Change orders
  • Vendor invoices
  • Procurement documentation
• Experience reviewing invoices, coding, and supporting financial processing activities.
• Experience supporting project managers or internal stakeholders through procurement or contract administration processes.
• Proficiency with Microsoft Excel and Microsoft Office.
• Experience using SharePoint or similar document-management/collaboration platforms.
• Ability to create and maintain spreadsheets, reports, correspondence, and technical or administrative documentation.
• Strong written and verbal communication skills.
• Excellent organization, record-keeping, and multitasking abilities.
• Strong attention to detail and ability to identify documentation discrepancies.
• Sound judgment and independent problem-solving abilities.
• Ability to interpret and apply established policies, procedures, and administrative requirements.
• Ability to work independently while collaborating effectively across multiple departments and stakeholder groups.

Ideal Candidate

The strongest candidate will be a self-starter who combines administrative strength with practical contract and procurement experience. This person should be comfortable working with detailed financial and contractual information, following up with stakeholders, identifying errors or missing documentation, and keeping multiple procurement activities moving forward at the same time.

Experience working within a large, complex organization or public-sector environment would be beneficial.

Additional Assignment Information

• Work Arrangement: Remote
• Schedule: Full-Time, Monday–Friday
• Initial Assignment: Approximately 6 months
• Extension Potential: Up to 12 months
• Experience Level: Mid-Level
• Specific Certifications/Licenses: None required
• Special Compliance Requirements: None specified