Senior Coordinator - HRIS

GENERAL SUMMARY

The Senior HRIS Coordinator is responsible for the administration, maintenance, and ongoing support of the Human Resources Information System (HRIS) to ensure accurate data, efficient processes, and reliable reporting. This position coordinates system updates and configurations, maintains the integrity and confidentiality of employee information, supports end users, and develops reports to meet operational, regulatory, and organizational needs. Working collaboratively with Human Resources, Payroll, Information Technology, Finance, and external vendors, the Senior HRIS Coordinator helps optimize HRIS functionality and ensure the system effectively supports the Library’s human resources operations.

JOB REQUIREMENTS

• Knowledge of common HRIS systems including UKG.
• Knowledge of the Human Resources / Payroll database structure including knowledge and means of locating data fields, panels, and tables within the database.
• Knowledge, hiring procedures, security of information, OPERS, and recordkeeping online.
• Skill in developing and maintaining effective and appropriate working relationships with co-workers, customers, vendors, Union officers, and / or representatives of other agencies.
• Skill in developing and implementing managerial policies and prioritizing the needs of the department.
• Ability to take initiative and drive organizational excellence.
• Ability to handle multiple tasks simultaneously with frequent interruptions.
• Ability to use a personal computer and job-related software or systems applicable to the essential functions of the job, which may include, but not be limited to email / calendar software, internet / intranet browsers, word processing, spreadsheets, database software, and various systems of software used by CCPL.

ESSENTIAL JOB FUNCTIONS

• Manage the day-to-day HRIS-related activities to support Human Resources, Payroll, IT, and other interrelated departments. Handles all data entry and updates, system configuration [including self-service dashboards], data integrity maintenance / testing, and end user support [including password resets]. Serve as an interface between internal / external customers and with the HRIS vendor UKG.
• Processes and maintains new employee enrollments, drug screening/background checks, benefit forms, resignations, transfers, changes in salary or work assignments and updates personnel records and computerized files accordingly.
• Processes salary adjustments [maintains the hourly pay rate of employees with a second or third job title in the time keeping system].
• Coordinates workflows to meet specific deadlines. Works closely with Information Technology Division and Finance Division on special projects and reporting.
• Maintains information and data and prepares related reports to meet regulatory documentation needs of Human Resources.
• Writes queries and edits and runs ad-hoc reports for CCPL administrators, Finance, Human Resources, Union negotiations, reports for surveys for federal and state agencies [e.g., EEOC] and other libraries; gathers and formats data for monthly Board of Trustees reports including the retirement resolutions.
• Maintains system foundation for Human Resources Management System.
• Complies with Cuyahoga County Public Library’s policies, rules, guidelines, procedures, requirements, standards, and practices applicable to the job, including [but not limited to] work scheduling and attendance, customer service, use of Library property, computer use, personal conduct, and confidentiality.
• Other duties as assigned.

SUMMARY MINIMUM EDUCATION & EXPERIENCE REQUIRED

• Education: Bachelor’s degree is required.
• Years of relevant experience: 3 to 5 or more years is preferred.
• Years of experience supervising: None.
• A valid driver's license and reliable personal transportation is required, as well as in-force automobile insurance.
• Criminal background check and drug screens are required.

PHYSICAL DEMANDS AND WORKING CONDITIONS - LIGHT

• The noise level in the work environment is usually quiet to moderate.
• This position is performed in an office setting although off-site meetings in various settings occur.
• Lift light objects [less than 20 pounds] and carry them short distances [20 feet or less].
• The schedule is generally normal business hours Monday through Friday although there may occasionally be a requirement to perform work, attend meetings and events before or after normal workings hours.
• This is a 40 hours per week position and occasionally may require work during evenings and weekend hours.
• Some local travel by personal automobile and a valid drivers’ license is required.