Senior Corporate Services Administrator

About Ascentium

Ascentium is a leading global business services platform dedicated to helping businesses and individuals scale greater heights. Headquartered in Singapore, Ascentium drives extraordinary growth through expert people, purpose-led technology, and an unwavering commitment to service excellence.

Drawing on over 50 years of Harneys Fiduciary’s experience in key global jurisdictions such as the British Virgin Islands, Cayman Islands, Cyprus, Hong Kong, and Singapore, our teams combine deep local expertise with global reach, offering time zone and language-appropriate services to clients around the world.

About the role

We are seeking a proactive and detail-oriented Senior Corporate Services Administrator to join our Hong Kong Corporate Services Team.

This role will be responsible for managing a portfolio of BVI and Cayman Islands corporate entities, act as key point of client contact within their allocated team and support delivery of high quality corporate administration services in compliance with applicable regulatory requirements.

What you’ll be doing

• Work closely with Assistance Managers to manage a portfolio of Cayman Islands and BVI entities, while providing guidance and support to Corporate Services Administrator to ensure effective workload distribution and service delivery
• Manage and maintain statutory records and internal database accurately and in a timely manner as a Registered Office/Agent
• Coordinate and liaison with clients, legal counsel and other professional parties on corporate transactions and ensuring adherence to internal policies and strict turnaround time requirements
• Build and maintain strong relationships with clients, intermediaries, legal advisers and internal stakeholders by providing timely and professional corporate administration support
• Monitor filing deadlines and ensure all statutory obligations are met – such as Beneficial Ownership update and filing, Economic Substance notifications, and local annual filings
• Liaise with overseas officers and internal teams to facilitate client requests
• Partner seamlessly with the compliance team to facilitate new members on board for the legal entity, periodic KYC review, AML due diligence, and remediation activities
• Provide technical guidance, coaching and day-to-day support to junior team members and assist with review work prepared by junior administrators where appropriate
• Review WIP, monitor accounts receivable, and client billing processes in alignment with internal policies, coordinating effectively with the finance department
• Ensure all companies, partnerships, and regulated funds are administered in strict compliance with their constitutional documents and relevant offshore legislation

What you'll bring

• 4+ years of corporate administration experience specialising in BVI and Cayman Islands entities within a corporate service provider or law firm in Hong Kong.
• Strong working knowledge of BVI and Cayman company laws, offshore compliance, and AML/KYC requirements.
• Proficient with corporate databases (e.g. Viewpoint) and offshore portals (BVI VIRRGIN, Cayman CORIS/CAP/REEFS) is strongly preferred.
• Exceptional attention to detail, strong time-management skills, and the ability to manage high-volume tasks under tight deadlines.
• Fluent in English, Cantonese and/or Mandarin is an advantage.
• Degree in Corporate Governance, Business Administration, Law, Finance, or a related field (HKCGI / STEP qualification would be advantageous).
• Nice to have experience handling investment funds, regulated funds, SPVs