Senior Document Controller

Saipem is a global leader in the engineering and construction of major projects for the energy and infrastructure sectors, both offshore and onshore. Saipem is “One Company” organized into business lines: Asset-Based Services , Drilling , Energy Carriers , Offshore Wind , Sustainable Infrastructures , Robotics & Industrialised Solutions . Always oriented towards technological innovation, the company’s purpose is “ Engineering for a sustainable future ”. As such, Saipem is committed to supporting its clients on the energy transition pathway towards Net Zero, with increasingly digital means, technologies and processes geared for environmental sustainability. Listed on the Milan Stock Exchange, it is present in more than 50 countries around the world and employs about 30,000 people of over 130 nationalities .

How can you support us? Here are below your responsibilities:

• Support in analyzing, organizing and managing the document management processes and activities in accordance with Company procedures. Provide monitoring of resources and interface with Document Controllers, Function Representatives and Document Service Assistants involved in the Project on Document Management topics. Ensure knowledge transfer and preservation of Document Management topics across Company.
• Support the Organization and Logistic analysis of the specific project, as well as the analysis of all involved Entities;
• Support and assist in defining the Project Document Management Process and setup the Project Progress Calculation;
• Control and monitor Client Approval Process and Document submission to the Client;
• Support in defining, organizing and managing the Final Project documents handover to the Client;
• Transfer, preserve and maintain the Document Management Knowledge;
• Ensure Document Management Methodology and Procedures maintenance and compliance, preparing the relevant project procedures;
• Support and assist in organizing and controlling Reports;
• Provide Help Desk support on the Document Management Tools in use;
• Organize Document Register and Master Data List activities;
• Ensure training and assistance on Project Document Management topics, including distant sites;
• Support the Project Manager and the Risk Owners in minimising risk impacts and maximising opportunities identified within the Project;
• Control and monitor progress calculation, document list status, workflow, internal distribution, transmittals, etc.;
• Upload Project Templates and Contractual Documentation into the system;
• Control or assist in workflows management and document distribution;
• Control or assist in linking document to activities, purchase request/order, to plant structure, etc.;
• Control documentation formal correctness;
• Fully adhere, at all times and irrespective of the work place, to Company Health, Safety, Environmental and Quality (HSEQ) policies, procedures and requirements;
• Perform other related duties as assigned by Superior.

What are we looking for?

• Capability to proactively define and implement tools, procedures and/or techniques to deal with scope of work changes and to maximize business opportunities;
• Knowledge of tools and solutions related to Project Control activities;
• Capability to prepare reporting documents according to Company Standards and Project requirements and to check their reliability.
• Work Experience:Must have at least 5 years experience in a similar role within Oil and Gas Industry
• Knowledge of Languages:English (fluent), Azerbaijani (fluent).

What can we offer you :

• An extendable 12-month contract-based employment
• Work Location: Baku Office
• A comprehensive benefits package, including health insurance that covers the employee and their dependents.
• Our One Saipem Way soft skills model leverages on skills development, career growth, and opportunities to innovate through complex challenges by promoting communication and collaboration to achieve common goals.

We embrace diversity! At Saipem, we believe that innovation thrives through diversity. Our culture is built on mutual respect, collaboration, inclusion and the belief that our differences drive our progress.

Safety and Sustainability matter to us! Operating in difficult and at times extreme situations, the focus is always on the health and safety of people and the preservation of the natural ecosystem.

One vision, many paths, limitless possibilities