Senior Document Controller

JOB TITLE: Senior Document Controller

LOCATION: Abu Dhabi, UAE

JOB TYPE: Full-time

JOB SUMMARY

We are looking for an experienced Senior Document Controller to join our team and support a major construction project in Abu Dhabi.

The ideal candidate should have extensive experience in large-scale construction and engineering projects and be capable of independently managing a high volume of technical, engineering, commercial and project documentation.

The candidate must have strong knowledge of document control procedures, revision management, transmittals, document registers and coordination with Clients, Consultants, PMC, Contractors and Subcontractors.

KEY RESPONSIBILITIES

• Manage the complete document control process for the project.
• Maintain accurate Document Registers, Transmittals, Revision Logs and Distribution Records.
• Control and track incoming and outgoing documents between the Client, Consultant, PMC, Contractor, Subcontractors and Suppliers.
• Manage and track technical and engineering documentation, including IFC Drawings, Shop Drawings, As-Built Drawings, Material Submittals, RFIs, Method Statements, Inspection Requests, Technical Submittals and Project Correspondence.
• Ensure proper document numbering, revision control, status tracking and distribution.
• Monitor submissions, consultant/client comments, approvals, rejections and resubmissions.
• Ensure that project teams always have access to the latest approved document revisions.
• Coordinate closely with Engineering, Construction, Planning, Commercial, QA/QC and Project Management teams.
• Maintain organized electronic and hard-copy filing systems in accordance with project procedures.
• Prepare document status reports, trackers and management reports for project management.
• Follow up on overdue submissions, approvals and outstanding documentation.
• Maintain proper records of project correspondence and technical submissions.
• Support project handover and close-out documentation, including final As-Built and O&M documentation.
• Ensure compliance with project-specific document control procedures and Client requirements.

REQUIREMENTS

• Minimum 8 years of relevant experience as a Document Controller, preferably on large-scale construction or engineering projects.
• Proven experience working with major Contractors, Consultants, PMC organizations and Clients.
• Strong knowledge of construction and engineering document control procedures.
• Extensive experience handling large volumes of technical and project documentation.
• Strong understanding of document numbering, revision control, transmittals, document registers and document workflows.
• Experience with Aconex and/or other EDMS platforms is highly preferred.
• Strong Microsoft Office skills, particularly Microsoft Excel.
• Good understanding of engineering drawings, technical submittals and construction documentation.
• Excellent coordination, communication and follow-up skills.
• Strong attention to detail and document accuracy.
• Ability to work independently, prioritize tasks and meet project deadlines.

PREFERRED EXPERIENCE

• Experience on major construction projects in the UAE.
• Experience working with major developers, Consultants or PMC organizations.
• Experience in multidisciplinary projects involving Civil, Structural, Architectural, MEP and ELV disciplines.
• Experience with digital document management systems and project information management workflows.

EDUCATION

Diploma or Bachelor's degree in Business Administration, Engineering, Information Management or a related field is preferred.

CANDIDATE PROFILE

The successful candidate should be a highly organized and experienced Senior Document Controller who can take ownership of the document control function, maintain accurate project records and effectively coordinate documentation between all project stakeholders.

Candidates with experience on large-scale, complex construction projects are strongly preferred.

Job Type: Full-time

Pay: AED5,000.00 - AED7,000.00 per month

Application Question(s):

• Are you available to join immediately or within notice period?

Education:

• Diploma (Required)

Experience:

• Senoir document controller : 8 years (Required)

Work Location: In person