Senior Event Operations Manager

Location: Sunway, Selangor, Malaysia

Employment Type: Full-time | On-site

Company Description

XR Summits Sdn Bhd is a Malaysia-based, Asia-Pacific-focused event management and industry engagement company specialising in international conferences, exhibitions, technology showcases and business networking events.

The company organises XR Asia Summit, a regional platform connecting technology innovators, industry leaders, government agencies and businesses across AI, XR, spatial computing, immersive media and emerging technologies.

Role Description

We are seeking an experienced and hands-on Senior Event Operations Manager to oversee the planning, coordination and successful execution of our conferences, exhibitions and related events.

The successful candidate will be responsible for managing event operations, timelines, budgets, venue logistics, suppliers, contractors and on-site execution. This role requires strong leadership, organisational capabilities and the ability to manage multiple event components under tight deadlines.

Key Responsibilities

• Lead end-to-end event operations, from planning and preparation to on-site execution and post-event reporting.
• Develop and manage operational schedules, timelines, budgets and resources.
• Coordinate venue requirements, exhibition floor plans, logistics and technical production.
• Manage vendors, contractors, suppliers and operational teams.
• Oversee event setup, rehearsals, live operations and dismantling.
• Work closely with internal departments, sponsors, exhibitors and other stakeholders.
• Ensure compliance with safety requirements, venue regulations and operational standards.
• Identify and resolve operational challenges while maintaining quality and cost efficiency.
• Provide regular progress reports and operational updates to management.

Qualifications & Experience

• Minimum 5–7 years of experience in event operations, preferably in conferences, exhibitions or large-scale corporate events.
• Proven experience managing multiple events or complex event programmes.
• Strong knowledge of venue operations, exhibition logistics, AV and technical production.
• Excellent leadership, communication, negotiation and problem-solving skills.
• Experience in budgeting, procurement, vendor management and cost control.
• Ability to work independently and perform effectively under pressure.
• Proficient in Microsoft Office and project management tools.
• Diploma or degree in Event Management, Business, Communications or a related field, or equivalent practical experience.
• Willingness to work flexible hours, including weekends when required.

How to Apply

Interested candidates are invited to submit their CV and a brief portfolio of events they have managed.

Email: [email protected]

Website: www.xr-summits.com

• Email Subject: Application – Senior Event Operations Manager