Senior Events Stands Coordinator

Job Title: Senior Events Stand Coordinator – Maternity Cover

Location: London & Hybrid (2 days a week in our London offices. Will need to travel to Aylesbury office when necessary, and also be on site for events)

Team: Events

Reports to: Events Planning Manager

Salary: Competitive

Closing date: Friday 7 August 2026

*Please not we are unable to provide work sponsorships

Our Events Team is looking for an enthusiastic, organised, and proactive Senior Events Stand Coordinator on a 12 months fixed term contract.

The successful candidate will be responsible for overseeing the selling, planning, allocation and management of trade stands at Crufts and other events that we organise throughout the year.

Why join us?

Join the Royal Kennel Club as our Senior Events Stand Coordinator and play a key role in delivering professional, high-quality trade stand areas at Crufts, as well as across our portfolio of prestigious events. Working closely with exhibitors, suppliers, and the wider Events Team, you'll oversee the planning and delivery of engaging exhibition spaces that provide an exceptional experience for exhibitors and visitors alike, while contributing to the continued success and reputation of our events.

What you'll bring:

• An event management qualification or equivalent relevant experience.
• Excellent organisational skills, with the ability to manage multiple priorities effectively.
• Strong written and verbal communication skills, with the confidence to build positive relationships with exhibitors, suppliers, and colleagues.
• Proficiency in Microsoft Office, particularly Outlook, Word, and Excel.
• Experience working within an events venue or for an event organising company.
• A good understanding of floor planning processes and relevant regulations.
• Knowledge of event operations and the regulations required to deliver safe and successful events.
• Sales experience, with the ability to identify and maximise commercial opportunities.
• Experience using CRM systems to manage customer information and communications.
• Experience using CAD software for floor plans or event layouts.
• An IOSH Managing Events Safely certificate, or a willingness to obtain one.

What you'll be doing:

• Contributing to discussions with regards to budgets and forecasting.
• Preparing application forms and supporting paperwork for stand exhibitors using the new trade stand portal system.
• Preparing exhibitor manuals for all shows so they are in line with health and safety legislation and the venue E-guide regulations.
• Liaising with external contractors and venue to ensure smooth deliveries of services.
• Ensuring budget forecasts for income are met if not exceeded.
• Execute layout plans and stand allocation.
• Liaise with CAD office with regards to drawing up the plans from beginning of process and liaising closely on changes required as the show dates approach.
• Collate health and safety documentation for stand approval process. Advising stand holders on health and safety regulations.
• Liaising with the stand space approval company assessing and advising on stand designs and show permissions.
• Prepare and proofread copy for show publications.
• Collate and arrange for paperwork and passes to be sent to all parties.
• Contributing to the new process of pass digitisation.
• To keep related content on show websites updated.
• To act as first point of contact for all trade exhibitors.
• To assist with other events/conferences, where applicable.

Job Benefits

• Staff may also receive additional days for any approved business closure days over the festive period in December
• Option to buy up to five days of annual leave per year
• Employer pension contributions double the percentage of your plan earnings, up to 8%
• Life assurance equivalent to three times your basic salary (two times your basic salary for non-pension scheme members)
• Enhanced maternity, paternity and adoption pay
• Lifestyle discounts via our EAP and healthcare cashback programme
• Discounts on Royal Kennel Club products and services
• 4 x complimentary staff tickets to Crufts and Discover Dogs
• Healthcare cashback programme with a fixed contribution paid for by the Royal Kennel Club
• Free eye tests with a voucher towards the cost of your spectacles
• Financial support for professional and vocational qualifications, with five days' study leave provided
• Free access to the Royal Kennel Club Library and Art Gallery