Senior Executive (Admin & Operations Support)

What The Role Is You report directly to the Head Naval Operations and provide comprehensive administrative and operational support to ensure seamless departmental administration within the Republic of Singapore Navy (RSN). You oversee registry documentation, procurement, asset management, personnel administration and financial workflows, while delivering executive secretarial support to senior leadership.

What You Will Be Working On

• Maintain the systematic management of all incoming and outgoing departmental documentation through the registry
• Oversee the procurement of office supplies and conduct stock takes of accountable items for the leadership team and the registry
• Manage administrative processes including the maintenance of records, Defence Executive Officer (DXO) recruitment support, ranking and performance management of staff, onboarding and offboarding procedures and support for NSmen in-camp training (ICT)
• Govern financial workflows as the Alternate Finance Officer, functioning as Requestor, Unit Resource Officer (URO), and Acceptance Officer (AcO) to ensure total adherence to established finance policies
• Automate general administration functions using basic AI tools to automate general administration function, such as generating write-ups or tracking case statuses
• Plan and coordinate departmental events, including the issuance of promotion certificates and the Singapore Armed Forces (SAF) Day re-dedication ceremony

Challenge(s)

• Managing a diverse and demanding workload across multiple concurrent responsibilities spanning disparate functional areas
• Rapidly acquiring and applying a wide spectrum of technical knowledge and administrative skills to meet the demands of the role

What We Are Looking For

• Education in Business Administration, Human Resource or a related field is preferred
• At least 5 years of relevant experience in general administration
• Prior experience in secretarial duties and financial administration is advantageous
• Proficiency in Microsoft Excel for data compilation and demonstrated experience in utilising enterprise systems for document filing, manpower, finance or logistics management
• Strong communication and interpersonal skills
• Ability to engage professionally with a diverse range of stakeholders

Only shortlisted candidates will be notified.