Senior Executive- Admin

Role Overview

We are looking for a proactive, hands-on Admin / Facilities & Operations professional who can independently manage office administration, facilities, assets, travel, vendors, and day-to-day operational requirements. The ideal candidate should be street-smart, resourceful, comfortable multitasking, and willing to take ownership of tasks end-to-end.

Key Responsibilities

Facilities & Office Management

• Manage day-to-day office facilities and administration operations.
• Support the setup, launch, and operationalization of new office premises.
• Coordinate office infrastructure, housekeeping, maintenance, security, utilities, and other facility requirements.
• Ensure the workplace is well-maintained, organized, and operational at all times.
• Coordinate with vendors and service providers and ensure timely delivery of services.

Asset & IT Administration

• Manage office assets, including laptops, equipment, furniture, and other workplace assets.
• Coordinate laptop procurement, allocation, tracking, and maintenance.
• Maintain accurate asset records and ensure proper documentation.
• Coordinate with internal IT teams/vendors for hardware and office technology requirements.
• Support office setup from an equipment and infrastructure perspective.

Travel & Logistics

• Independently manage domestic and international travel arrangements, including flights, hotels, local transportation, and related bookings.
• Coordinate travel requirements for employees and business stakeholders.
• Manage travel-related vendors and resolve booking/logistical issues proactively.
• Support ad-hoc errands and business logistics as required.

Systems & Process Management

• Maintain and update administrative records and documentation.
• Experience with Keka or similar HR/administration platforms will be an advantage.
• Support the implementation and rollout of the Keka Travel module.
• Identify opportunities to streamline administrative and operational processes.

General Administration

• Handle multiple administrative and operational responsibilities based on business requirements.
• Coordinate with employees, management, vendors, and external partners.
• Take ownership of urgent/ad-hoc operational requirements and ensure timely closure.
• Maintain a high level of confidentiality and professionalism while handling company information and assets.

Requirements

• 4-6 years of experience in administration, facilities, workplace operations, or a similar role.
• Hands-on experience in facility management and setting up new office premises.
• Experience in asset management, laptop procurement, inventory tracking, and record maintenance.
• Strong experience managing travel and logistics independently.
• Good vendor management and coordination skills.
• Working knowledge of KEKA or similar HR/admin platforms is preferred.
• Good communication and interpersonal skills.
• Proactive, resourceful, and comfortable handling hands-on operational tasks.
• Willingness to work from the office 5 days a week.
• Ability and willingness to travel locally for office errands, vendor coordination, and operational requirements.