Senior Executive Administration

Job Title: Sr. Executive

Work Location: Chennai

About Nucleus:
Nucleus Software has been providing Products and Services to various Global and Regional Financial institutions, from past 40 years. As a pioneer IT Service provider, Nucleus carry deep banking domain expertise and experience on latest technological trends. Nucleus is developed platforms powers the operations of more than 200 financial institutions in 50 countries, supporting multiple business vertical is, accessible through Mobile and internet channels. Their platform supports retail banking, corporate banking, cash management, internet banking, automotive finance & other business areas.

Our software powers the operations of more than 200 Financial Institutions in over 50 countries, supporting retail lending, corporate banking, cash management, mobile and internet banking, automotive finance, and other business areas.

• 40 years of focused expertise in banking and financial services,
• Entrusted by Global and Regional banks as a preferred partner for bank is Traditional to Transformative journey
• Driving large Digitalization programs for various banks using Data Science, Cloud, AI/ML, DevOps, RPA based solutions.
• An organization with Employee First outlook
• 100% referenceable Services customers with perfect or close to perfect C-SAT scores
• Recognized as Great Place to Work by a global research organization

Key Responsibilities:

• Manage office administration, facilities, and overall operational coordination
• Handle administrative communication including calls, emails, mail handling, and visitor management
• Schedule meetings, manage calendars, and coordinate travel/logistics for staff and events
• Maintain documentation, process reports, and ensure timely submission of returns
• Support invoice processing and basic bookkeeping activities
• Manage office supplies, equipment, and vendor coordination
• Process orders, coordinate shipments, and manage courier/dispatch schedules
• Prepare documentation such as invoices, purchase orders, bills of lading, and delivery records
• Liaise with vendors, logistics partners, and internal stakeholders for seamless operations
• Ensure compliance with safety, documentation, and regulatory standards
• Support BU/P&L coordination through administrative tracking and liaison activities
• Assist in ensuring smooth BU operations and internal coordination with admin teams

Required Skills

• Prior experience in Administration, Logistics, or Coordination roles
• Strong working knowledge of MS Office (especially Excel)
• Experience with logistics/transport management tools (preferred)
• Strong organizational, coordination, and problem-solving skills
• Excellent communication and stakeholder management abilities
• Proactive, detail-oriented approach with strong ownership mindset

Preferred Qualifications:

• Bachelor's degree
• 5+ years of relevant experience in administration/logistics/operations support
• Experience working in IT / Software / BFSI industry is an added advantage