Senior Executive, Administration

About the role

The Senior Executive, Administration is responsible for managing the day-to-day administration and facilities operations of the organization, ensuring a safe, efficient, and well-maintained working environment. This role plays a key part in overseeing company accommodation facilities (Guest House Management), vendor services, employee support services, office administration, and facility-related activities to support smooth business operations.

Key responsibilities

• Manage the overall operations of company guest houses and accommodation facilities
• Coordinate room allocation, occupancy planning, check-in and check-out arrangements for employees, expatriates, trainees, visitors, and business guests
• Ensure guest houses are maintained in a clean, safe, and comfortable condition at all times
• Coordinate housekeeping, maintenance, repairs, pest control, and utility-related matters
• Handle guest complaints, accommodation issues, and emergency situations promptly and professionally
• Monitor accommodation costs, budgets, and vendor performance to ensure effective service delivery
• Conduct periodic inspections and recommend improvements to enhance residents' experience
• Coordinate daily administrative activities to ensure smooth office and site operations
• Manage facility maintenance activities and liaise with vendors, contractors, and service providers
• Monitor office upkeep, cleanliness, security, landscaping, and common area maintenance

Requirements

• Bachelor's Degree in Business Administration or any related discipline
• Minimum 3 years of experience in Administration, Facilities Management or related functions
• Experience managing company guest houses, employee accommodations, or residential facilities will be an added advantage
• Experience working in a manufacturing, pharmaceutical, biotechnology, or industrial environment is preferred