Senior Executive - Administration

Job Description – Senior Executive –Administration

Department: Administration

Reporting To: Head – Administration / Management

Location: Head Office with Pan-India Plant Coordination

Job Purpose

To monitor and coordinate administrative operations across Head Office and all plant locations,

ensure compliance with standard procedures, control administrative expenses, and prepare a

consolidated Monthly Pan-India Admin MIS Dashboard for management review.

Key Responsibilities

1. Central Admin MIS: Prepare and submit a monthly Pan-India Admin Dashboard

covering all plants and administrative activities.

2. Vehicle & Fuel Management: Monitor fleet utilization, vehicle movement,

maintenance, fuel consumption, and cost per kilometre.

3. Guest House Management: Track occupancy, rent, maintenance, vacancies, and cost

optimization.

4. Contractor & Vendor Management: Monitor manpower, performance, agreements,

renewals, pending bills, and service quality.

5. Maintenance & Facilities: Track complaints, maintenance costs, pending issues,

ageing, and timely closure.

6. Expense & Cost Control: Monitor plant-wise and category-wise administrative

expenses against budgets and identify cost-saving opportunities.

7. Compliance Management: Maintain records and track the expiry and renewal of

agreements, licenses, and other applicable documents.

8. Pending Actions & Follow-up: Maintain an action tracker with responsible persons,

target dates, and closure status.

9. Audit Coordination: Track audit observations, corrective actions, and timely closure

across all locations.

10. Plant Coordination: Collect, verify, consolidate, and review monthly administrative

data from plant Admin teams and escalate significant deviations to management.

Key Deliverable

Accurate and timely submission of the Monthly Pan-India Admin MIS Dashboard,

highlighting expenses, operational performance, compliance status, cost variances, audit

observations, and pending actions with clear accountability.

Pay: ₹10,000.00 - ₹33,000.00 per month

Work Location: In person