Senior Executive (Administration) - Sch of Engineering

[What the role is]

In this role, you will provide comprehensive administrative support to the internship placement programme, ensuring the smooth and timely processing of placement documentation and onboarding requirements. You will serve as a key point of contact for various stakeholders, managing queries across multiple channels and coordinating with various departments to support internship initiatives. The role also involves financial administration duties, including claims, invoice processing, and budget monitoring. The ideal candidate is detail-oriented, able to manage multiple priorities, and comfortable working across teams and stakeholders at all levels.

[What you will be working on]

• Administrative support to ensure timely issuance of Placement Confirmation Letters to Companies, Interns and Staff (Collation, Verification, Clarification, Uploading and Issuance).
• Managed and resolved onboarding requirements from Interns, Internship Companies, and Course Management Team / Acad Staff.
• Managed queries received from Interns / Internship companies via multiple channels (iCEMs, calls, emails, f2f, etc).
• Co-ordinate with other Departments to organise Workshops for interns.
• Preparation / Verification of Staff Claims / Journals via multiple platforms (Workday, Email, etc)
• Verification and processing of invoices.
• Monitoring, generation of reports and perform reclassification for various budgets.
• Support general administration (Attend to counter enquiries / receiving of goods, etc) and student matters related tasks.
• Support other Admin teams (e.g. Assets and Staff team), as required.
• Participate in committees / projects at School / Poly-wide level
• Undertake ad-hoc administrative assignments as required

#LI-Hybrid

[What we are looking for]

• Minimum Diploma or above
• Relevant experience in Administration is preferred
• Proficient in Microsoft Office Applications (Access, Word, Excel and Powerpoint)
• Familiar with digital/automation tools (e.g. SharePoint)
• Ability to manage multiple tasks and work independently or as part of a team