Senior Executive Assistant

Key Responsibilities

• Manage the MD’s calendar, meetings, and appointments with precision, prioritizing based on urgency and business relevance.
• Track all internal and external commitments made by the MD, ensuring follow-ups until closure across teams, clients, and vendors.
• Draft, format, and manage emails, reports, presentations, and official documents, ensuring professional communication on behalf of the MD.
• Coordinate with internal teams, clients, vendors, and external stakeholders, acting as a central point of contact for all MD-related communication.
• Plan and coordinate domestic and international travel, managing bookings, itineraries, and logistics to ensure smooth travel experiences.
• Manage hospitality for the MD and visitors, ensuring high standards of professionalism and support for office events and client meetings.
• Track and manage expenses incurred on behalf of the MD, coordinating reimbursements and maintaining proper documentation.
• Maintain confidential files and documents with high discretion, ensuring sensitive information is handled securely and professionally.

Overview

• We are seeking a highly dependable Senior Executive Assistant to support the Managing Director in our consulting firm based in Mumbai.
• This role is crucial in ensuring the seamless day-to-day functioning of the MD’s office, requiring exceptional organizational skills and a high level of discretion.
• The ideal candidate will act as the execution anchor for the MD, ensuring that priorities are tracked, commitments are met, and operations run smoothly.
• This position demands a strong service orientation, attention to detail, and the ability to manage multiple tasks efficiently.
• Candidates with a background in hospitality who can bring their service mindset to corporate settings will be preferred.
• The Senior Executive Assistant will be responsible for managing the MD's calendar, scheduling meetings, and ensuring the MD is well-prepared with necessary briefs and documents.
• This role involves significant responsibility in tracking internal and external commitments, maintaining structured task trackers, and ensuring timely follow-ups.
• As a central communication point for the MD, the assistant will handle emails, reports, presentations, and official documents, ensuring professional and timely dissemination of information.
• The assistant will also manage coordination with internal teams, clients, and vendors, ensuring smooth flow of information and execution of tasks.
• The role extends to managing the hospitality needs of the MD and visitors, planning and coordinating travel logistics, and maintaining high standards of professionalism and service experience.
• The assistant will also handle expense tracking, administrative tasks, and ensure confidentiality and proper management of records.

Requirements

• Hospitality Graduate or Diploma in Hotel Management preferred.
• Strong follow-up and execution discipline with excellent organizational skills.
• Proficiency in MS Office Suite, including Excel, Word, and PowerPoint.
• Excellent command of English, both written and spoken, with strong communication skills.
• Ability to multitask and work effectively under pressure, demonstrating high levels of integrity and maturity.
• Strong interpersonal and coordination skills, with a service-driven mindset and attention to detail.