Senior Executive Assistant

Job overview - Expert Executive Assistant:

Mindmaven is an Executive Coaching firm that focuses on coaching CEOs, Founders, and other top executives of startup and VC companies across the U.S. We’re working with our amazing SF based clients to find Executive Assistant Rock Stars who - with training – will become Engagement Managers (a hybrid of an EA and Chief of Staff). Please note that this posting is for an onsite/hybrid role in San Francisco, CA. You would be required to come into the office 2-5 times a week, depending on the company.

Now a little bit more about the role. The person who holds this position is the extension of the person(s) they support and establish themselves as a strategic partner. For example the ideal candidate:

• Self-confident
• Highly communicative
• Attentive to detail.
• Life-long learner
• Always thinking ahead
• Problem solver
• Reliable and Professional
• A great writer
• Listening is an art form
• Technology is fun

The Day to Day:

Usual and customary EA daily, weekly, and monthly tasks that include:

• Task and Time Management
• Calendar Management
• Meeting Management
• Email Management
• CRM Management
• Research Management
• Relationship Management
• Special Projects
• Other tasks as identified by the executive

Qualifications:

• Must have a minimum of 1 year of Executive Level Administrative support experience in a Financial, Tech, VC and/or start up setting (Required)
• Able to work in the U.S. (we do not offer visa sponsorship)
• A minimum of 1 years’ experience working remotely (Required)
• Fluent in English written and spoken – (Required)
• Intermediate proficiency with MS Suites, Google Suites - (Required)
• Experience with Asana, Slack, and Zoom (Highly desired)
• Proficient in any other software necessary to effective complete tasks in a remote setting – (Highly desired)
• Master of Outlook or Gmail Email and Calendar – (Required)
• Type a minimum of 60 WPM – (Required)
• Experience with Travel arrangements (domestic and international) – (Required)
• Dictation transcription (Highly Desired)

Currently we have open positions to fill in the New York area. To apply click the following link. If this role interests you (you’ve read this far, after all!) and you meet the qualifications above, we’d like you to apply – even if you’re not looking to change jobs for a few months.

Congratulations, you have made it to the end of this job posting! That might already qualify you for this job. We can’t wait to share more about the position and our clients with you.