Senior Executive Assistant

Who you are

• This is a high-impact role for someone who thrives on momentum, embraces change, and takes ownership of whatever is needed to keep an executive—and the broader organization—moving forward
• The ideal candidate is proactive, resourceful, highly organized, and energized by a startup environment where no two days look the same
• You’re comfortable operating with ambiguity, know when to move quickly and when to slow down and get the details right, and bring a low-ego, roll-up-your-sleeves approach to the work
• Above all, you build trust, protect confidentiality, and take pride in making things happen behind the scenes
• Bachelor’s degree preferred, or equivalent combination of education and relevant experience
• 5+ years of experience supporting C-level executives, preferably within a high-growth technology startup or similarly fast-paced environment. Strong preference for previous experience supporting a C-level
• Experience managing highly complex calendars and executive priorities with minimal direction
• Proven ability to operate with professionalism, discretion, and sound judgment
• Experience collaborating seamlessly with senior executives, board members, investors, and external stakeholders
• Experience managing multiple priorities while maintaining exceptional attention to detail
• Strong proficiency with Microsoft Office, Slack, Zoom, and modern productivity tools
• Experience coordinating travel, meetings, and events in a dynamic environment
• Ability to thrive in ambiguity and adapt quickly to changing priorities
• Exceptional organizational skills with strong attention to detail and follow-through
• Strong written and verbal communication skills with a polished and professional presence
• Ability to maintain strict confidentiality and handle sensitive information with discretion
• Ability to prioritize competing demands and execute with urgency in a fast-paced environment
• High emotional intelligence and interpersonal skills with the ability to build trust and credibility at all levels
• Strong problem-solving and critical-thinking abilities with a proactive mindset
• Resourceful, adaptable, and comfortable working independently with limited oversight
• Strong business acumen and understanding of executive-level operations and priorities
• Collaborative team player with a positive, solutions-oriented attitude
• Ability to anticipate needs, think several steps ahead, and create structure in ambiguous situations
• Comfortable working in an evolving startup environment with shifting priorities and high expectations
• Demonstrated ability to manage multiple projects simultaneously while maintaining accuracy and responsiveness

What the job involves

• We are looking for an exceptional Executive Assistant to partner with a C-level executive in a fast-moving, high-growth startup environment
• You’ll be a trusted partner who anticipates needs, solves problems before they surface, and brings structure and clarity to an environment where priorities can shift quickly
• From managing a complex and fluid calendar, travel, and day-to-day executive logistics to coordinating with the Board of Directors, investors, leadership team, and external partners, you’ll play a critical role in helping the executive stay focused on the company’s most important priorities
• This role goes well beyond traditional administrative support. You’ll be expected to think ahead, connect the dots, exercise strong judgment, and jump in wherever needed—whether that means driving follow-ups, supporting an investor meeting or leadership offsite, improving an internal process, or tackling an unexpected challenge with little direction
• You’ll work closely with the Chief of Staff, Executive Leadership Team, and administrative team to create leverage, improve how we operate, and build scalable ways of working as the company grows
• Provide administrative support to a C-level in a fast-paced, high-growth startup environment
• Proactively identify the executive’s needs and take action to solve problems before they arise
• Manage daily executive hospitality and logistics, including meal coordination, transportation arrangements, and other day-to-day support to ensure seamless operations and schedule efficiency
• Manage complex and ever-changing calendars, including scheduling internal and external meetings across multiple time zones
• Coordinate domestic and international travel arrangements, itineraries, expense reporting, and logistics
• Serve as a trusted liaison between the executive, executive leadership team, board members, investors, employees, and external partners
• Prioritize and manage incoming communications, ensuring timely follow-up and appropriate escalation when needed
• Serve as a liaison for Board of Directors; schedule board and committee meetings, manage communications, and ensure timely distribution of materials; coordinate communications with the BOD members’ offices, managing travel arrangements, scheduling, and supporting board-related logistics
• Support leadership offsites, investor meetings, and company events as needed
• Track action items, follow-ups, and key deliverables to help drive accountability and execution
• Maintain strict confidentiality and discretion while handling sensitive business and personnel information
• Assist with special projects, operational initiatives, and strategic priorities as assigned
• Partner closely with the Chief of Staff, Executive Leadership Team, and other Executive Assistants to ensure seamless coordination and support
• Collaborate with the administrative team and help establish and improve administrative processes, systems, and efficiencies as the company scales. Serve as a leader and mentor for other administrative support professionals to elevate performance and collaboration
• Provide support whenever and wherever needed, including after-hours support and flexibility based on business needs and executive travel schedules

Benefits

• Financial & Retirement: 401(k) with company match, equity grants, and access to financial wellness tools and planning resources.
• Health: Competitive health coverage for you and your dependents that go beyond your standard medical, dental & vision.
• Wellness: $200 quarterly health reimbursement, 12 therapy + 6 coaching sessions with Modern Health for you and depndents, and annual membership to Care.com.
• Time Off: Discretionary Time Off (DTO) for full-time employees in addition to federal holidays and an end-of-year company shut-down.
• Family Leave: 12 weeks of paid parental leave with the support of a dedicated leave consultant.
• Flexible WOrk: Work in office, hybrid, or remote depending on your team and location.