O
OpenText
Senior Executive Assistant
Skills
Microsoft TeamsCompliance
2 months ago
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Important information
Contract type:
Permanent
Salary:
$59,430 – $97,635 / year
Location:
Toronto, ON, Canada
Work mode:
Onsite
Published on:
23 August 2026
What they need
- The Executive Assistant to the CHRO provides high-quality administrative and organizational support to the Chief Human Resources Officer
- This role ensures efficient management of the CHRO’s time, travel, meetings, communications, and administrative activities
- The ideal candidate is highly organized, detail-oriented, proactive, and able to manage multiple priorities while maintaining absolute confidentiality
- Success in this role comes from creating a seamless operating environment that enables the CHRO and the HR Leadership team to focus on strategic leadership and business priorities
- Executive Calendar & Meeting Management:
- Manage and maintain the CHRO’s complex and dynamic calendar
- Coordinate meetings across multiple time zones with internal and external stakeholders
- Schedule executive leadership meetings, one-on-ones, recurring business reviews, and strategic planning sessions
- Resolve scheduling conflicts and prioritize competing requests
- Coordinate meeting logistics including conference rooms, technology, catering, virtual meeting links, agendas, and materials
- Monitor calendar changes and communicate updates to stakeholders in a timely manner
- Prepare and organize executive briefing materials, presentations, and supporting documentation
- Travel & Expense Management:
- Arrange domestic and international travel for the CHRO
- Coordinate flights, accommodations, ground transportation, and detailed travel itineraries
- Anticipate and manage travel disruptions and itinerary changes
- Register the CHRO for conferences, leadership events, and external engagements
- Prepare and submit expense reports and reconcile corporate credit card transactions
- Ensure compliance with travel and expense policies while maintaining accurate records and documentation
- Administrative & Leadership Support:
- Manage incoming correspondence, requests, and key deliverables
- Maintain distribution lists, contact information, and electronic filing systems
- Provide calendar and travel support to HR Leadership Team members as needed
- Coordinate leadership meetings, offsites, recognition events, and team activities
- Support vendor administration, invoice processing, purchase requests, and contract routing
- Confidentiality & Relationship Management:
- Handle highly sensitive employee, executive, compensation, and organizational information with absolute confidentiality
- Exercise sound judgment and discretion in all interactions and communications
- Act as a professional and trusted point of contact for internal and external stakeholders
- Build strong partnerships with Executive Assistants and business leaders across the organization
- Deliver exceptional customer service with responsiveness, professionalism, and attention to detail- Demonstrated experience handling confidential information
- Experience supporting CHRO or other C-suite executives preferred
- Ability to manage competing priorities and frequent interruptions
- Strong problem-solving and coordination skills
- 5-10 years of Executive Assistant experience supporting senior executives
- Strong attention to detail
- Experience in a large, global organization preferred
- Advanced Microsoft Office and Microsoft 365 proficiency (Outlook, Teams, PowerPoint, Word, Excel)
- Professional judgment and discretion
- Excellent written and verbal communication skills
- Exceptional organizational and time management skills
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