F
Flex
Senior Executive Assistant
2 months ago
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Important information
Contract type:
Permanent
Salary:
$130,000 – $250,000 / year
Location:
Miami, FL, USA
Work mode:
Onsite
Published on:
29 August 2026
What they need
- This is not a traditional EA role
- You will act as the CEO and executive team’s operating system — owning time, information flow, priorities, and execution across business and personal domains. You are ruthless about leverage, allergic to chaos, and exceptional at anticipating problems before they exist
- If done well, this role 10x’s the company. If done poorly, it doesn’t work at all
- We are looking for someone who has already operated at this level
- You are accountable for outcomes, not tasks
- Time & Priority Control
- Own the CEO’s calendar end-to-end with zero tolerance for low-leverage meetings
- Actively shape days and weeks based on strategic priorities, energy, and deadlines
- Manage relationship’s with investors, executives, partners, and in some contexts… friends and family
- Prepare daily and weekly briefs: what matters, what’s coming, what can wait
- Information & Execution Hub
- Be the single intake point for inbound: email, text, Slack, WhatsApp, etc
- Triage ruthlessly: respond, delegate, escalate, or kill
- Track open loops across work and personal life until closed
- Ensure follow-ups happen without the CEO needing to remember
- CEO Force-Multiplier
- Anticipate needs 1–3 steps ahead (travel, meetings, decisions, sensitivities)
- Pre-read meetings and surface risks, context, and landmines
- Draft emails, messages, and responses in the CEO’s voice
- Act as a trusted thought partner, not just an executor
- Personal Operations (Yes, This Matters)
- Travel planning across complex, multi-city schedules
- Household coordination, logistics, appointments, and life admin
- Discretion and emotional intelligence across sensitive relationships
- Reduce cognitive load so the CEO can operate at peak performance- 8+ years supporting a Founder, CEO, or ultra-high-performing investor/executive
- You have elite written and verbal communication skills
- You’ve operated in high-growth, high-pressure environments
- You have impeccable judgment and know when to push back
- You think in systems, not checklists
- You derive pride from making a company unstoppable
- You are deeply discreet and ethically bulletproof
- You are calm under chaos and decisive under ambiguity
- This role only works if you are exceptional
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