Senior Executive Assistant

About the role

We are seeking a high-caliber Senior Executive Assistant to serve as the President's primary operational partner, financial gatekeeper, and trusted liaison. Functioning as an executive assistant, you will fluidly navigate executive support, discrete personal administration, preliminary financial audit, and legal compliance tracking. You will protect the President's time, judgment, and interests across all business and personal domains with absolute discretion and precision.

Key responsibilities

• Manage complex global calendars, executive travel logistics, itineraries, and high-level stakeholder communications
• Act as primary gatekeeper and trusted liaison for C-suite peers, board members, key partners, and personal household logistics
• Draft executive correspondence, speeches, board communications, and manage end-to-end meeting logistics and action items
• Review, verify, and reconcile executive expenses, invoices, and payment requests prior to Principal approval
• Liaise with Accounting/Finance teams and external auditors to support internal financial controls and budget monitoring
• Maintain audit-ready financial logs, credit card reconciliations, and executive office budgets
• Organize and safeguard legal repositories (contracts, NDAs, corporate filings, power of attorney documents)
• Coordinate with external legal counsel on routine execution, notarizations, and compliance tracking
• Ensure timely action on regulatory filings, corporate renewals, and board resolutions
• Supervise driver/household logistics where required

About you

• Minimum 8–10 years in executive administrative roles, with at least 3–5 years directly supporting a C-Suite Executive, President, Chairman, or Managing Director
• Bachelor's degree in Business Administration, Finance, Law, or related field
• Strong exposure to financial reporting, expense auditing, or bookkeeping
• Working knowledge of contract fundamentals, corporate governance, and NDAs
• Advanced skills in MS Office, Google Workspace, expense management systems, and scheduling platforms
• Native or highly fluent speaker in English (spoken and written) with excellent executive presence
• Exceptional discretion, emotional intelligence, high autonomy, and composure under pressure
• Knowledge of Vietnamese or Thai is an added advantage

Benefits

• Monthly allowances
• Health insurance
• Relocation assistance (if applicable)

About us

ZoneFly is a leading UAV technology and systems engineering company headquartered in Bangkok. We design and build complete autonomous aerial platforms end-to-end, airframes, propulsion, avionics, secure datalinks, and AI-enabled autonomy, for defense, government, and industrial clients across Southeast Asia.