Senior Executive Assistant

Senior Executive Assistant (Remote)

🏠 100% Remote | 🕒 Full-Time | 💰 Up to USD $8/hour | Arizona Time Zone

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📩 Application Instructions (Please Read Before Applying)

To be considered for this position, applicants must submit their application via email.

Please send the following to:

📧 [email protected]

Required Documents

• Updated Resume (PDF format only)
• Updated LinkedIn Profile
• Resume must be comprehensive and written in English
• Complete Aptive Assessment: https://assessment.aptiveindex.com/s/BGgTL0vs8Sdr

Subject Line Format

Jobstreet Applicant | Senior Executive Assistant | Complete Name

Please note:

• Applications submitted through JobStreet only will not be entertained.

• Only applications received via email using the required subject line will be considered.

• The Aptive Assessment must be completed as part of the application process.

• Resumes must be submitted in PDF format.

• Only shortlisted candidates will be contacted.

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Description

We are seeking a highly capable, tech-savvy Executive Assistant to support a fast-paced executive overseeing a growing team of 85 employees. This role requires sharp judgment, extreme reliability, and the ability to operate at speed with minimal instruction.

You will work directly with the Partner as a true right hand. Instructions will often arrive incomplete or in shorthand, and the output still needs to be right. The ideal candidate is proactive, analytical, and comfortable working with senior leaders who move quickly, communicate briefly, and expect precision.

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Key Responsibilities

Email and Communication

This is the center of the role.

• Manage, triage, categorize, and organize the Partner's inbox in Microsoft Outlook

• Learn the Partner's voice, priorities, and relationships well enough to draft responses on his behalf

• Draft replies for review, and send directly in defined situations once trust is established

• Distinguish what genuinely needs the Partner's attention from what does not, and handle the rest

• Keep the inbox clean, current, and free of dropped threads

Executive and Business Support

• Provide high-level administrative and operational support

• Manage complex calendars, including syncing and coordinating multiple calendars

• Implement and manage scheduling automation and scheduling assistant tools

• Support both professional and occasional personal tasks as needed

• Act as a trusted partner who can keep pace with rapid decision-making

Meetings, Notes, and Follow-Through

• Attend meetings, take clear and structured notes, and capture decisions and action items

• Proactively follow up on tasks, deadlines, and commitments after meetings

• Track priorities and ensure nothing falls through the cracks

• Follow up on behalf of the Partner in predefined situations

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What We're Looking For

Must-Haves

• Adaptive execution. You don't need perfect instructions. You fill in gaps, make decisions, and course-correct on the fly.

• Relational intelligence. You build trust easily, read between the lines, and manage relationships with warmth and professionalism.

• Comfortable with speed. You thrive in fast-paced environments. Urgency energizes you rather than overwhelms you.

• Low ego, high ownership. You are not territorial. You care about outcomes, not credit.

• Judgment under ambiguity. You can prioritize when everything feels urgent and make sound calls without full context

Ideal Profile

• High Sociability. Naturally connects with people and manages relationships effortlessly.

• Moderate to High Consistency. Brings structure without rigidity and can pivot when priorities shift.

• Moderate to High Precision. Catches details that matter without getting stuck in perfectionism.

• Moderate to High Intensity. Matches the Partner's pace and is comfortable moving quickly.

• Moderate to High Emotional Resonance. Reads emotional dynamics and provides a stabilizing presence during high-pressure moments.

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Required Qualifications

• Proven experience as an Executive Assistant

• Exceptional organizational and follow-through skills

• Ability to operate at high speed with incomplete direction

• Strong written and verbal communication skills, including the ability to write convincingly in someone else's voice

• Comfortable working independently and making judgment calls within scope

• Tech-savvy and confident learning new systems quickly

• Ability to take ownership and perform under pressure

• Comfort working with AI tools for productivity and analysis

Preferred Qualifications

• Experience using CRM tools such as Zoho

• Experience supporting a founder or managing partner

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What To Expect

This role requires flexibility, resilience, and comfort with constant change. You will work closely with a visionary, high-energy firm Partner who operates at altitude and moves fast. Your ability to stay grounded, keep things moving, and bring warmth to the chaos will be your greatest asset.

If you need predictability, clear boundaries, or step-by-step direction, this role will be exhausting. If you thrive on variety, love solving problems in real time, and want to be at the center of the action, this could be the right fit.

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What We Offer

• Up to $8/hour
• 100% remote work
• Full-time role

We hire for the long haul, so a steady track record of staying and growing always moves you up our list.

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Please Note:
This job post is intended to outline the general scope of the role and may not include all responsibilities or qualifications.

🔒 Data Privacy Statement

By applying, you consent to being contacted via the contact information provided in your application for recruitment purposes only.

🕐 Interview Notice

Initial screening calls are conducted in the US Mountain Standard Time (MST) zone, with available interview windows between 3:00 AM and 1:00 PM MST. We sincerely appreciate the flexibility of candidates across different time zones and will make every effort to schedule a time that works for you.

📩 Application Update

Due to the high volume of applications we receive, we are only able to contact candidates whose qualifications closely match the requirements of the role.

If you do not hear from us within 10 days, please know that we truly appreciate your interest and encourage you to apply for future opportunities that may be a better fit.

Thank you for considering Remote Raven, and we wish you all the best in your job search.