Senior Executive Assistant

Key Responsibilities

• Calendar & Schedule Management: Manage and optimize the executive’s complex, fast-changing calendar. Schedule internal and external meetings, conferences, and appointments across multiple time zones.
• Travel Coordination: Arrange comprehensive international and domestic travel itineraries, including flights, accommodation, visas, and ground transportation. Prepare detailed travel expense reports.
• Communication & Gatekeeping: Serve as a professional gatekeeper. Screen and prioritize incoming calls, emails, and correspondence. Draft high-quality emails, memos, and reports on behalf of the executive.
• Meeting Support: Prepare agendas, briefing materials, and presentations for leadership and board meetings. Attend meetings to take accurate minutes and track follow-up action items.
• Project Coordination: Assist with special projects and cross-departmental initiatives. Conduct basic market research or data gathering as requested.
• Confidentiality & Compliance: Handle highly sensitive, confidential, and proprietary business information with the utmost discretion and integrity.

Requirements & Qualifications

• Experience: Minimum of 3–5 years of experience as an Executive Assistant, Personal Assistant, or Senior Secretary supporting C-level executives (ideally within an MNC or fast-paced corporate environment).
• Education: Bachelor’s Degree or Diploma in Business Administration, Communications, or a related field.
• Communication Skills: Fluency in written and spoken English is mandatory. Proficiency in a second language (e.g., Mandarin) is a strong advantage for regional communication.
• Technical Skills: Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and tech-savvy with calendar/project management tools (e.g., Teams, Zoom, Slack, Asana).
• Soft Skills:
• Exceptional organizational skills with a proven ability to multi-task and prioritize under pressure.
• High emotional intelligence (EQ), adaptability, and a proactive problem-solving mindset ("can-do" attitude).
• Strong interpersonal skills to interact with stakeholders at all levels, from clients to board members.

What We Offer

• Competitive base salary and performance-based bonus.
• Comprehensive medical and dental insurance coverage.
• Annual leave and flexible/hybrid work arrangements (where applicable).
• A vibrant, collaborative, and professional working environment.

Pay: $5,660.76 - $6,935.60 per month

Benefits:

• Cell phone reimbursement
• Company car
• Dental insurance
• Food allowance

Work Location: In person