Senior Executive Assistant

Executive Assistant to Founder & CEO

Location: South Delhi

Experience: 3–5 years

Employment Type: Full-time

About the Role

We are looking for a highly organised, proactive and execution-focused Executive Assistant to work directly with the Founder & CEO .

This is not a conventional EA role limited to calendar management, scheduling meetings and booking travel.

The core purpose of this role is simple: help the Founder stay organised, ensure that commitments don't fall through the cracks, and drive follow-ups to closure.

You will work closely with the Founder across business priorities, team coordination, communication, research and administrative responsibilities. Over time, the objective is for you to take ownership of much of the day-to-day coordination and execution that currently requires the Founder's involvement.

What You'll Do

• Maintain a structured system of the Founder's tasks, commitments, follow-ups and priorities.
• Coordinate with team members on tasks delegated by the Founder and actively follow up until completion.
• Obtain clear timelines and commitments from stakeholders and ensure they are honoured.
• Keep the Founder updated on what is completed, pending, delayed or requires intervention.
• Manage calendar, meetings, appointments, travel and day-to-day scheduling.
• Assist with email management, correspondence and drafting routine communications.
• Conduct online research and convert information into concise, useful summaries.
• Prepare and maintain trackers, documents, spreadsheets and management information.
• Coordinate with employees, clients, vendors and other external stakeholders on the Founder's behalf.
• Handle confidential information with discretion and maturity.
• Assist with occasional personal administrative tasks and appointments.
• Gradually build enough context around the Founder's working style and priorities to anticipate requirements rather than waiting for instructions.

The Most Important Part of the Role: Follow-Up

We are specifically looking for someone with exceptional follow-up and closure skills .

If a task has been delegated, you should naturally want to know:

Who owns it? By when? Has it been completed? If not, why not? What's the revised commitment?

You should be comfortable following up repeatedly and professionally — including with senior team members — without becoming hesitant or confrontational.

A great EA in this role ensures that the Founder doesn't have to remember everything himself.

What We're Looking For

• 3–5 years of relevant experience as an Executive Assistant, Personal Assistant, Founder/CEO's Office Executive, Office Coordinator or similar role.
• Exceptional organisation and follow-up skills.
• Strong sense of ownership — you don't consider a task complete merely because you've sent a message or email.
• Ability to manage multiple open items simultaneously without losing track.
• Proactive mindset and ability to anticipate what needs to happen next.
• Confidence in coordinating and following up with people across different levels of seniority.
• Good written and spoken English.
• Strong working knowledge of Excel/Google Sheets, Word/Google Docs and email/calendar tools.
• Good internet research skills.
• High integrity, reliability and discretion.
• Stable professional track record preferred.

You Will Do Well Here If You Are Someone Who...

Remembers the things other people forget.

Gets satisfaction from closing open loops.

Follows up without needing to be reminded to follow up.

Can politely chase someone three times if that's what it takes to get something done.

Keeps excellent notes and trackers rather than relying on memory.

Can distinguish between something that can wait and something that needs the Founder's attention immediately.

Is comfortable working closely with a fast-moving entrepreneur where priorities can evolve quickly.

And, most importantly, believes that "I asked them to do it" is different from "I got it done."

What Success Looks Like

Within the first few months, the Founder should increasingly be able to delegate coordination, tracking, research and routine execution to you with confidence.

The ultimate measure of success is that fewer things require the Founder to personally chase, remember or coordinate — allowing him to spend more time on strategy, decision-making and growing the business.

If you're naturally organised, persistent, dependable and unusually good at getting things done through other people, we'd love to hear from you.

About Accountables

Accountables is building the modern finance function for growing businesses. We combine expert finance and compliance services with technology to help founders spend less time on operations and more time building their businesses.

We're looking for an Executive Assistant who thrives in a fast-paced startup environment, enjoys solving problems, and loves bringing structure to chaos.