Senior Executive Assistant

Senior Executive Assistant

Location: Beaverton, OR

Schedule: Full-Time, Fully On-Site

Salary: $90,000 per year

Reports To: Partners

Position Summary

Creative Safety Supply is seeking an experienced Senior Executive Assistant to provide high-level administrative and organizational support directly to the company’s Partners. This role helps the Partners manage their time, priorities, information, and day-to-day commitments so they can remain focused on leading and growing the business.

The Senior Executive Assistant manages calendars covering both business and appropriate personal commitments, coordinates meetings and travel, organizes information, supports Partner-directed projects, and ensures important commitments and follow-up items stay on track.

This position works closely with the Partners and regularly handles confidential business, financial, strategic, and ownership-related information. Success requires sound judgment, discretion, exceptional organization, reliability, and the ability to anticipate needs and operate with limited direction.

Essential Duties and Responsibilities

Partner and Calendar Support

• Manage and coordinate Partner calendars across business and appropriate personal commitments.
• Maintain awareness of upcoming meetings, appointments, travel, deadlines, and other demands on the Partners’ time.
• Anticipate and resolve scheduling conflicts, competing priorities, and last-minute changes.
• Coordinate business meetings, personal appointments, travel, and related logistics.
• Help organize and prioritize requests for Partner time and attention.
• Provide reminders and follow-up for important commitments, appointments, and deadlines.

Meeting and Leadership Support

• Coordinate Partner and leadership meetings, including scheduling, agendas, background information, reports, and other necessary materials.
• Document key decisions, commitments, and action items when requested.
• Organize information needed by the Partners for upcoming meetings and discussions.
• Coordinate meetings involving multiple departments or leaders as needed.

Business Projects and Follow-Through

• Assist the Partners with special projects and business initiatives.
• Track Partner-directed projects, including deadlines, deliverables, outstanding items, and follow-up requirements.
• Follow up with responsible individuals and provide the Partners with concise status updates when needed.
• Identify approaching deadlines, unresolved items, or other matters requiring Partner attention.

Information and Decision Support

• Gather and compile information requested by the Partners from departments or other relevant sources.
• Prepare concise summaries, spreadsheets, presentations, and other materials for Partner review.
• Organize information so the Partners can quickly understand key facts, options, and outstanding questions.
• Assist with one-time business information requests and other Partner-directed assignments as needed.

Confidential Business Administration

• Handle confidential business, financial, strategic, and ownership-related information with a high level of discretion.
• Maintain and organize sensitive business records, reports, forecasts, planning materials, and other Partner-level documents.
• Exercise sound judgment regarding information obtained through meetings, correspondence, documents, and conversations with the Partners.

Qualifications

• 5+ years of experience providing executive-level administrative support or comparable high-level business support.
• Direct experience supporting executives, business owners, Partners, or other senior leaders required.
• Demonstrated experience managing complex calendars and competing priorities.
• Strong organizational and time-management skills with exceptional attention to detail.
• Ability to anticipate needs, solve problems, and take appropriate action without requiring detailed direction.
• Sound judgment and the ability to recognize priorities and time-sensitive matters.
• High level of discretion and professionalism when handling confidential information.
• Strong written and verbal communication skills.
• Proficiency with Microsoft Outlook, Word, Excel, PowerPoint, and Teams.
• Ability to work independently while supporting multiple Partners and priorities.
• Strong follow-through and the ability to keep numerous commitments, deadlines, and outstanding items organized.
• Comfortable working directly with business owners in an environment where priorities can change quickly.

Disclosures

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Creative Safety Supply LLC is an equal opportunity employer committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristics as outlined by federal, state, or local laws.

This policy applies to all employment practices within our organization, including hiring, recruiting, promotion, termination, layoff, recall, leave of absence, compensation, benefits, training, and apprenticeship. Creative Safety Supply makes hiring decisions based solely on qualifications, merit, and business needs at the time.

Creative Safety Supply participates in E-Verify to confirm employment eligibility for new hires.