Senior Executive Assistant

When you choose a job at Andrews Federal Credit Union, you give yourself the opportunity to grow, advance and make a difference. Andrews Federal is a mission-driven financial institution that focuses on giving members the tools they need to reach their financial goals.

We are continually developing our team of dedicated employees who are ready to serve. To create and retain this elite workforce, we offer highly competitive compensation and benefits plans, including highly desirable features like:

• 12 Paid Holidays a Year, Including Your Birthday
• Retirement Plans – 401(k) with a 6% Match
• Childcare Stipend up to $2600 to assist Working Families
• Discount on Lending Products.
• Tuition Reimbursement and Career Development Programs and Opportunities
• Certified six-time winner of Great Place To Work
• Employee Assistance Program – 24/7 Support for Families
• Affordable Healthcare Plan including Medical, Dental, Vision, and Rx
• Employer paid Long Term Disability, Life Insurance, and AD&D
• Short-Term Disability
• Vacation Leave and Sick Leave
• Free Parking

And when you are part of Team Andrews, you have the opportunity to be part of something bigger, to support the financial goals and dreams of Andrews Federal members in the US, Europe and worldwide. Come be a part of our success story; and let us help you shape your career story!

Purpose of Position

The Senior Executive Assistant performs a wide range of highly responsible administrative, operational, and governance support functions for members of the Senior Executive Team and the Board of Directors.

Supervisory Responsibilities

N/A

Essential Duties

The position’s essential duties include the following:

• Produce, memorandums, reports, presentations, committee packets, and graphs as directed.
• Take, transcribe and / or review minutes for Executive Management and Board/Committee Meetings.
• Coordinates meeting calendars, audio/visual needs, car services and catering arrangements for Executive Management and Board/Committee members as needed.
• Coordinates Board/Committee member travel and registration to offsite conferences and other events.
• Assists in the planning of Board Planning and Strategic offsite meetings including hotel reservations, menu planning and room selection in coordination with the Executive Assistant to the President.
• Organizes receipts and files expense reports as needed for Executive Management and Board Committee members
• Maintains Corporate Visa Card records and oversees issuance/reissuance of corporate visa cards as required.
• Compiles Committee Decks, Board Packages and Planning Conference packets and uploads them to board portal software as required.
• Proofreads outgoing correspondence.
• Maintains office files.
• Prepares, copies, and sends check requests as needed.
• Opens and sorts Executive Department mail.
• Answer and screen incoming calls.
• Greets visitors to the Executive area.
• Remains cognizant of and adheres to Andrews Federal policies and procedures, and regulations pertaining to the Bank Secrecy Act.
• Attends work regularly and according to work schedule; limits absences according to personnel policies regarding leave usage.
• In partnership with the Executive Assistant to the CEO, overseas and maintains the Board Portal and ensures documents are appropriately managed and archived.
• Other duties as assigned.
• Interacts with co-workers, supervisors, members and outside contacts in an appropriate, professional manner which projects a positive image of the department and Andrews Federal.

Required KSAs

• High school diploma, or equivalent required. College degree preferred.
• Five years executive administrative experience.
• Experience working with high level executives preferred
• Advanced knowledge of Microsoft Office programs including Word, Excell and PowerPoint.
• Familiarity with audio/visual equipment used to run teleconferences and meetings
• Excellent organization, verbal and written communication skills.
• Ability to work well in high pressure and fast paced environment
• Ability to maintain confidentiality.
• Flexibility to work extended hours and to travel, which may include weekends and evenings.

Physical Requirements

• The ability to sit for extended periods of time.
• Must also be able to lift presentation materials and office supply orders to approximately 15 pounds.

In accordance with the Americans with Disabilities Act, requirements may be modified to reasonably accommodate disabled individuals. However, no accommodation will be made which may pose serious health or safety risks to the employee or others or which impose undue hardships on the organization. EOE

REQUIRED EXPERIENCE

• High school diploma, GED, or equivalent required.
• Five years secretarial/administrative experience.
• Strong PC skills to include word processing and spreadsheets.
• Excellent organization, verbal and written communication skills.
• Ability to maintain confidentiality.
• Flexibility to work extended hours and to travel, which is subject to include weekends and evenings.

PHYSICAL REQUIREMENTS

• The ability to sit for extended periods of time.
• Must also be able to lift presentation materials and office supply orders to approximately 15 pounds.

In accordance with the Americans with Disabilities Act, it is possible that requirements may be modified to reasonably accommodate disabled individuals. However, no accommodations will be made which may pose serious health or safety risks to the employee or others or which impose undue hardships on the organization.