Senior Executive Assistant

Company Description North American Transmission Forum, Inc. (NATF) is a member-driven organization that brings together a wide range of utilities across the U.S. and Canada, including investor-owned, municipal, cooperative, and federal entities. NATF is dedicated to promoting the highest levels of reliability, security, and resiliency in the operation of the electric transmission grid. The organization is built on active collaboration, confidential information sharing, and candid peer feedback to drive continuous improvement in transmission system performance. Members work collectively, recognizing that each organization’s operations affect the reliability of the broader interconnected grid, and senior leaders demonstrate strong commitment to NATF’s mission of reliability excellence.

Role Description The Senior Executive Assistant is a full-time, hybrid role based in Charlotte, NC, with a combination of on-site and work-from-home responsibilities. This role provides high-level administrative support to senior leadership, including calendar and schedule management, meeting coordination, travel arrangements, and preparation of correspondence, presentations, and reports. Daily tasks include organizing executive meetings and events, managing expense reports, maintaining confidential records, and ensuring timely follow-up on action items and communications. The Senior Executive Assistant serves as a key point of contact for internal and external stakeholders, supports board and committee activities as needed, and helps streamline executive workflows to enhance organizational efficiency. The role requires discretion, sound judgment, and the ability to anticipate needs in a fast-paced, mission-focused environment.

Qualifications

• Demonstrated expertise in Executive Administrative Assistance and Executive Support for senior leaders.
• Strong Administrative Assistance skills, including calendar management, meeting coordination, and document preparation.
• Proficiency in managing Expense Reports and related financial administrative tasks with accuracy and attention to detail.
• Excellent Communication skills, including clear written communication, professional verbal interaction, and stakeholder coordination.
• Advanced proficiency with office productivity tools (e.g., Microsoft Office suite), virtual meeting platforms, and document management systems.
• Ability to maintain confidentiality, exercise sound judgment, and handle sensitive information with discretion.
• Proven organizational, time-management, and prioritization skills in a dynamic environment.
• Experience supporting executives or boards in an energy, utility, or technical organization is beneficial.
• Associate or bachelor’s degree in business, communications, or a related field, or equivalent relevant experience.